Event and Office Manager

The Event & Office Manager manages daily office operations and creates programs and events that boost employee engagement and satisfaction. This multifaceted role requires a dynamic individual who handles routine office logistics and organizes initiatives that cultivate a positive, remote (and in-office) workplace culture. The ideal candidate is vibrant and energetic, capable of managing multiple projects simultaneously. Experienced in event planning and office management, with the ability to comfortably juggle multiple projects. You take pride in your work and enjoy being the go-to person for all office-related questions and requests.

A little about us…Fleetio is a modern software platform that helps thousands of organizations around the world manage their fleet operations. Transportation technology is a hot market and we’re leading the charge, with raving fans and new customers signing up every day. We raised $144M in Series C in June of 2023 and are on an exciting trajectory as a company. Fleetio is also a proud founding member of the Rails Foundation!

More about our team and company:

• Watch our culture videos: https://fleet.io/culture
• Fleetio overview video: https://www.youtube.com/watch?v=IlvIbwZT3oU
• Our careers page: https://www.fleetio.com/careers

As the Event & Office Manager at Fleetio, you can expect a dynamic and ever-changing work environment. Based in our headquarters (HQ) in downtown Birmingham, Alabama, you will manage our office Monday through Friday, ensuring a productive workspace for the on-site Fleetio team. You'll provide essential support to "Fleetians" across North America (Canada, USA, and Mexico), especially when they visit HQ. Your role is pivotal in maintaining a seamless and efficient office environment, contributing to the overall success and well-being of our team.

This role is both demanding and rewarding, requiring keen attention to detail and a resourceful mindset. You will be the office point of contact and expert in all office operational and administrative procedures and will be responsible for their implementation. Your ability to make sound decisions quickly, even in ambiguous situations, will be crucial to your success. This role is key to keeping pace as our team and operational complexity grow. We consider it essential to the company’s success.

Be sure to mention coffee in your cover letter so we know you read this.

• Work Monday through Friday from our HQ - you will be the ambassador of the office and the go-to person for office-related questions and issues
• Keep our office neatly organized, stocked, and clean to provide a comfortable office vibe with lots of positive energy for our team members and guests
• Maintain superb office operations by evaluating the building and grounds each day for custodial and maintenance needs; scheduling and overseeing maintenance requests and promptly communicating to Fleetians updates related to HQ
• Support the Leadership Team with HQ building projects by assisting in the delivery and set up of office equipment and furniture and liaising with contractors to ensure HQ building projects are on track and completed according to schedule
• Foster a fun and collaborative workspace to make HQ-based and remote team members feel welcome and productive
• Promote and maintain company productivity by ordering and managing office supplies and employee swag
• Welcome, plan events for, and host office visitors, out-of-town team members, customers, and prospects
• Schedule catering and reservations, manage set-up and breakdown for company events and bi-weekly HQ lunches
• Oversee our travel platform to help local and remote team members with travel bookings (hotel and flight arrangements) and maintain our parking system to monitor subscriptions and validate guest parking
• Be Fleetio's general 'go-to' person for a variety of questions, requests, and fires that need to be put out

• Service Mindset - effectively anticipates and meets the needs of employees and customers, maintain professionalism and patience, even in challenging situations, ensuring a positive employee experience.
• Attention to detail - is critical in this role. You must have an eye for the little things and believe details matter
• Clear communicator - both written and verbal. Much of our communication is written in tools like Slack and Asana so superb grammar and concise communication are required skills
• Resourceful & Results Focused - when given a task, you make quick decisions and negotiate as needed
• Above and beyond mentality - ensure the team has the tools and resources they need to be happy and successful
• Superb follow-through
• Technical savvy - we use a lot of productivity software tools to manage our business so you must embrace technology and not be intimidated by it

• Multiple health/dental coverage options
• Vision insurance
• Incentive stock options
• 401(k) match of 4%
• PTO - 4 weeks
• 12 company holidays + 2 floating holidays
• Parental leave- birthing parent (12 weeks paid) non-birthing (4 weeks)
• FSA & HSA options
• Short and long term disability (short term 100% paid)
• Community service funds
• Professional development funds
• Wellbeing fund - $150 quarterly
• Business expense stipend- $125 quarterly
• Mac laptop + new hire equipment stipend
• Monthly catered lunches
• Fully stocked kitchen with tons of drinks & snacks
• Remote working friendly since 2012 #LI-REMOTE

Fleetio provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment. We celebrate diversity and are committed to creating an inclusive environment for all. All employment is decided on the basis of qualifications, merit and business need.

This application is not intended to and does not create a contract or offer of employment. Employment with Fleetio is at will.

If you have a disability or a special need that requires an accommodation to fill out the online application, please let us know by calling (205) 718-7500.