Finance Operations Specialist - Payables (Contractor)

ConvertKit is a powerful marketing platform built for creators, by creators. We help creators grow and monetize their audience with ease. For coaches, YouTubers, authors, podcasters, and other creatives, there isn’t a better marketing hub to rely on to grow audiences, automate email marketing, and sell digital products - all within one platform. More importantly, there isn’t a team more committed to helping creators earn a living.

We’re on a mission to help creators earn $1 billion using our creator marketing platform. We have always been 100% independent and 100% remote. We are proud to have built a product that our customers love, and we look for people who have enthusiasm and belief in our mission, vision, and values to join our team.

The ConvertKit culture is one where emotional intelligence is valued, radical candor is encouraged, and where everyone works together to uphold a set of shared team principles.

The Role:

As a Finance Operations Specialist, you will be a key member of the Finance team, responsible for providing spend management and payables support to the Senior Finance Manager. You will handle reconciliation, expense alignment, credit card management, invoice processing, and vendor contract maintenance. Additionally, you will address payment inquiries and assist with various ad-hoc projects.

This is an excellent opportunity for someone with previous experience working in a fast-paced environment with vendors and payables. You are detail-oriented, thrive with autonomy, and excel at organization, working with accounting and spend systems, and effectively handling inquiries from both external and internal clients with non-financial backgrounds.

• Verify and process invoices, ensuring timely and accurate payments
• Ensure expenses align with projections and budgets using FP&A software, including identifying discrepancies, and reporting variances to management
• Organize and monitor company credit cards for improved visibility and control, including setting up and sunsetting Brex cards, transferring recurring expenses
• Ensure accurate assignment of GL accounts in QuickBooks Online
• Maintain a library of vendor contracts, including the assignment of owners and renewal of contracts in the procurement system
• Investigate and reconcile unresolved month-end transactions in coordination with our accounting team
• Address miscellaneous requests and questions about payments from team members and vendors

Ad-Hoc Projects:

• Restructuring budgets and credit cards within our credit card platform to streamline GL coding
• Assist in transferring changes in various systems due to a reconfiguration of the Chart of Accounts
• Conduct spend analysis as requested by management

Requirements/Desired Skills

• Minimum of 3 years of experience in accounts payable or a similar finance operations role in a fast-paced environment
• Proficiency in FP&A software and tools, QuickBooks Online, Bill.com,Plane.com or similar
• Familiarity with corporate credit card management
• Skilled with Excel and/or Google Sheets
• Ability to conduct spend analysis, identify discrepancies, and report variances.
• Excellent organizational skills, with the ability to manage multiple tasks and maintain accurate records and documentation
• Strong written and verbal communication skills for handling inquiries from both external and internal clients with non-financial backgrounds
• Ability to work independently, manage time effectively, and prioritize tasks to meet deadlines 
• Demonstrated initiative and problem-solving skills
• This role is 100% remote but candidate must reside in the continental US

• This contract is for 6 months, with the possibility of extending the contract for another 6 months
• A monthly retainer for 25 hours/week
• The pay rate will be between $4,000 - $5,000/month, based on experience

We usually receive a large number of applications, and our goal is to follow up with you within two weeks. You’ll hear from us either way. Here’s what you can expect from the rest of our hiring process:

1. A phone screen with someone from our hiring team
2. A technical interview with the hiring manager
3. Final call with our hiring manager and VP of Operations

We’ll keep you informed through every step. To get started, complete this application, including a cover letter and answers to the questions on the next page. We read every single application, and your cover letter and responses help put your experience into context.