This role requires an organised and proactive individual with strong communication and multitasking skills. You will play a crucial role in ensuring the smooth operation of the office and contribute to the overall success of the organisation.

This role will be based 5 days a week in the London office, 10am - 7pm with a 1 hour lunch break.

Responsibilities

Work in a team of two on reception to ensure a presence on the front desk

Greet visitors upon arrival and direct them to the correct location

Book in guests with the building and work with IT to produce access cards

Arrange couriers

Sort and distribute post and packages, including collecting larger items from the loading bay

Maintain the stock of office and kitchen supplies

Conduct regular audits of supplies to ensure the inventory is well maintained

Maintain a tidy and organised reception area

Work with the Events and HR teams to coordinate office events, including scheduling catering when required

Implement and maintain efficient digital filing systems for reception and office related documents

Assist the Facilities Manager with maintaining vendor relationships, and negotiating terms with new providers

Assist with onboarding of all new UK employees, including arranging introduction meetings, scheduling training and conducting the fire safety walk

Assist the HR Department with ad hoc tasks as required

About You

Previous experience in a customer focused role within an office environment

Confidence working with employees at all levels

Strong attention to detail

Proactive attitude

Genuine interest in Office Management / HR

Experience within Financial Services is preferred but not essential

Capital

Receptionist / Office Administrator