EA / Office Manager

Job Title: EA - Office Manager

Type: Full-Time, Remote

Working Hours: Mondays - Fridays 8:00am - 4:00pm PST - flex.

Compensation: USD $2,500 - $3000 per month (Salary based on assessment)

Location: LATAM

About the Company:

We are a full-service boutique M&A and Tax Structuring Law Firm providing an unparalleled and tailored experience to Independent Sponsors, Searchers, and Small Private Equity throughout the deal process and beyond. Our firm is dedicated to delivering exceptional legal services with a personalized approach, ensuring our clients receive the highest quality support in their mergers and acquisitions endeavors.

Job Description:

We are seeking a proactive and efficient Office Manager to help manage the day-to-day operations and administration of our fast-growing law firm. The ideal candidate will be a quick learner with strong initiative, capable of adapting to the dynamic needs of our organization.

Responsibilities:

1. Administrative Management: Oversee day-to-day office operations, including invoicing, billing, client matter setups, and maintaining office policies and procedures for optimal efficiency.

2. Client Relations and Scheduling: Support partner scheduling, serve as the primary point of contact for client inquiries, and coordinate client kick-off meetings and work streams.

3. Project Management: Create and maintain project timelines, develop presentations and reports, and implement project management tools and processes to ensure smooth execution of firm initiatives.

4. Communication and Documentation: Assist with copywriting for various firm marketing materials, draft and proofread important business correspondence, and maintain accurate records of office activities and client interactions.

5. Team Coordination: Facilitate effective communication between departments, organize team meetings and events, and assist in onboarding new team members to foster collaboration and productivity.

Requirements:

• Bachelor's degree in Business Administration, Public Administration, or related field

• 3+ years of experience in Chief of Staff, office management, or administrative roles

• Excellent organizational and project management skills

• Strong written and verbal communication abilities in English

• Proficiency in Microsoft Office suite and ability to quickly learn new software systems (the law firm uses Clio legal software)

• Comfort with design tools like Canva for creating presentations and materials

Preferred Qualifications:

• Previous experience working in a law firm or legal environment

• Demonstrated ability to create and implement operational structures and processes

• Familiarity with legal terminology and procedures

• Familiarity with Clio software

The ideal candidate will be a self-starter with strong initiative, capable of adapting to the dynamic needs of our fast-growing law firm. Experience in the legal industry is a plus, but we value candidates who excel at creating efficient operational structures and can quickly learn our specific needs. If you thrive in a dynamic environment and are ready to take on a key role in our operations, we encourage you to apply!