Working at Adaptavist

The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.

We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, Monday.com and Aha!

We make change happen. From anywhere.

Our flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.

Some of our benefits in Spain include;

Flexible working hours

Remote work

Unlimited holiday

Private Health Insurance with DKV

Online streaming

Udemy training

Discretionary bonus

Ticket restaurant flexible retribution choice

Transport flexible retribution choice

Nursery flexible retribution choice

About the role

As an Associate Project Manager professional, you will play a pivotal role in managing projects and teams to deliver outstanding results. Your responsibilities include expertly managing project documentation, offering essential administrative support, and fostering seamless communication within the team. Thriving on coordinating schedules, optimizing resource allocation, and meticulously tracking project progress. Additionally, providing valuable advice on project management tools and methodologies and contribute to strategic planning and risk management. Through your efforts, projects are executed efficiently and successfully, making a tangible impact on business outcomes. The position sits within the Spanish team & EMEA projects managing and owning multiple client engagements to ensure the delivery of customer expectations.

You will also take ownership of tracking project progress, providing client and internal reports, managing risks and issues, and guiding the project to successful delivery.

The office in Madrid is a vibrant and welcoming space designed for collaboration and creativity. We have a team based both locally and remotely, this is a diverse and talented team that prides on its warm and welcoming culture.

What you'll be doing

Meetings

Meeting coordination and facilitation with customers and internal teams

Daily meetings with the Spanish team

Meetings with commercial, presales, and account management teams (bi-weekly)

Retros

Weekly meetings with EMEA

Facilitate client and internal meetings, ensuring handoffs across the different teams are smooth and effective.

Reporting

Provide internal and external client reporting

Biweekly team reporting of hours remaining in the time accounts

Monthly reports to existing client accounts

Setting up reports in OA to go out automatically to the time account clients

Administrative tasks around OA time accounts (Open Air) time login

Resourcing and monitoring the resourcing of the time accounts

Correcting time entry errors

Raising tickets to OA when new consultants join a project

Invoicing clients and any project change requests

Organize follow-up meetings with clients:

Schedule Bi-weekly monthly or quarterly with the clients to report the service/project status.

Project status: Issues created, resolved, blocked, and in backlog.

Logged time and time account status.

Assist with new needs and work them with the Solution Engineer

Assist and negotiate with the customer scope changes

Assist with complaints about time spent

Holding retros with the client and internally to find out whats went well and any lessons learned

What we're looking for

Fluent in Spanish and English

Proven experience as a Project manager/Support in an IT or software business

Understanding of Project Management and Software Engineering methodologies (i.e., Agile, SAFe, Waterfall, PRINCE2, etc.)

Working in a client-facing working environment, managing multiple external clients with different commercial agreements

Comfortable working with remote teams and clients utilising collaboration tools (i.e., Zoom, Slack, Skype, etc.)

Ability to interact and communicate with individuals at all levels of the organisation as well as global teams

Ability to work in an agile manner and context switching and fast-changing prioritisations

A few nice to haves

Knowledge of any of the following technologies: AWS, DevOps, Atlassian Toolset, Scrum will be a plus

Strong understanding of the software development lifecycle (SDLC) and best practices will be a plus

Additional Information

#LI-AR1

At Adaptavist, we are committed to promoting a diverse and inclusive community, and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status. From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.

Check out our WORK180 page

Check out our Flexa page

We look forward to your application!