Workplace Coordinator

📋 Description

• Own front desk operations; be first contact for guests and employees.
• Coordinate end-to-end onsite interviews: scheduling, panel confirmations, hosting.
• Manage guest check-in and hospitality; protect confidentiality and accessibility.
• Prepare candidate materials and rooms; ensure on-time starts.
• Coordinate vendors for cleaning, catering, maintenance; handle mail and tickets.
• Keep supplies, snacks, and amenities stocked; proactive inventory tracking.

🎯 Requirements

• Experience in workplace, recruiting coordination, hospitality, or similar.
• Experience with Google Workspace, Slack, and calendar scheduling; quick to learn ATS.
• Strong organization and follow-through; accurate checklists and records.
• Clear, professional communication with candidates, employees, vendors, and partners.
• Discretion handling sensitive information; inclusive, hospitality-first mindset.
• Basic procurement and budgeting; compare quotes and reconcile deliveries.

🎁 Benefits

• Equity offered to Berlin-based employees.
• Profitability and growth; startup with success.
• Central Berlin Office for collaboration.
• Transport subsidy, meals, language learning, Urban Sports Club, and more.
• Equal opportunity employer; diverse and inclusive.