Office Manager - Warsaw (Office Q22)

🚀 Who Are We?

Welcome to Welltech—where health meets innovation! 🌍 As a global leader in Health & Fitness industry, we’ve crossed over 220 million installs with life-changing apps, all designed to boost well-being for millions. Our mission? To improve the health of millions of people through intuitive nutrition trackers, powerful fitness solutions, and personalized wellness journeys—all powered by a diverse team of over 700+ passionate professionals with a presence across 5 hubs.

Why Welltech? Imagine joining a team where your impact on global health and wellness is felt daily. At Welltech, we strive to be proactive wellness partners for our users, while continually evolving ourselves.

What We're Looking For

We’re looking for a proactive, hands-on Office Manager to ensure smooth daily operations, support employee needs, and help foster a positive, efficient workplace environment.

Key responsibilities:

Office operations & facilities

• Maintain accurate records and ensure policy compliance. Oversee day-to-day office functionality and cleanliness.

• Liaise with the Facility Team for supplies, furniture, and maintenance.

• Manage relationships with suppliers, vendors, and contractors.

• Support office upgrades, renovations, and H&S compliance.

Employee support & experience

• First point of contact for office-related queries.

• Assist with onboarding (workstation setup, orientation).

• Organize office events, celebrations, and team-building activities in cooperation with the events team.

Supplies & services

• Track, manage, and restock office inventory.

• Manage Service Desk requests related to office matters.

Budgeting & documentation

• Monitor office expenses and vendor contracts.

• Maintain accurate records and ensure policy compliance.

• Collaborate on Business Continuity Planning (BCP).

Required skills:

• Proven experience in Office Management or similar roles.

• Strong organizational, multitasking, and communication skills.

• Experience with office fit-outs, renovations, or infrastructure projects.

• Proficient in English (Upper-Intermediate+); Fluent in Polish, Ukrainian language knowledge is a plus.

• Tools like Slack, Jira, Asana, and Confluence are a plus.

• Customer-oriented mindset, initiative, and adaptability.

• Willingness to undergo H&S training and manage compliance topics.

• Ability to be in the office 5 times per week (Warsaw, Poland) - Office Q22, Rondo ONZ.

Candidate journey: ⭕️ Recruiter call ➔ ⭕️ Meet the hiring manager ➔ ⭕️ Meet the leadership team

✨ Why You’ll Love Being Part of Welltech:

• Grow Together: Join a culture that champions both personal and professional growth. Here, you’ll thrive as we learn, evolve, and succeed together.

• Lead by Example: No matter your role, your leadership matters. Every team member is empowered to inspire and make an impact.

• Results-Driven: We’re all about achieving meaningful outcomes. It’s not just about the effort, but the difference we make every day.

• We Are Well-Makers: Be part of a movement that’s creating a healthier, happier world. Together, we make well-being a reality!

Check out some of our products

Muscle Booster — https://musclebooster.fitness/

Yoga-Go — https://yoga-go.io/

WalkFit -http://walkfit.pro