Executive Assistant/ Office Manager

The Gist 

Vim is the fastest growing middleware platform transforming healthcare. Experience the power of seamless data exchange and collaboration among providers, payers, tech companies, and more. Our platform enhances clinical workflows at the point of care, empowering organizations to improve performance, achieve operational efficiencies, and drive innovation. Seize the opportunity to be at the forefront of healthcare transformation with Vim! 

What we are doing at Vim 

Vim has built a next-generation clinical workflow integration technology that is fostering connectivity across the healthcare ecosystem. Our proven Core Application suite for diagnosis gaps, care gaps, referrals, medication recommendations, data exchange and more has paved the way for us to unlock accelerated healthcare innovation through our new developer platform (Canvas). Healthcare and technology builders of all sizes, including national health plans, leading Management Services Organizations (MSOs), value-based care enablers, and tech companies, use Vim's platform to connect with over 6,000 care provider organizations. Through these connections, builders can equip care providers with the tools and resources they need to focus on their mission: providing exceptional care to each and every patient. Don’t miss the opportunity to join Vim and influence the future of healthcare delivery. 

Who we are looking for: 

We’re looking for a dynamic, high-impact Executive Assistant & Office Manager to join our team in NYC. This individual will play a dual role: enabling our executives to operate at peak effectiveness, and ensuring our office is a welcoming, productive environment for all team members. This is a highly visible role that requires exceptional organizational skills, a proactive mindset, and a deep sense of ownership. You’ll be a trusted partner to senior leaders and a key driver of day-to-day operations at our NYC HQ.

What You’ll Do:

• Ensure our NYC office is a productive, welcoming, and well-maintained space

• Own office operations: vendor relationships, inventory, IT coordination, supplies, events

• Lead the planning and execution of in-office events, lunches, and celebrations

• Partner with People and Ops teams on various projects and support new hire onboarding, and workspace readiness

• Identify and implement improvements to our in-office processes and policies

• Manage complex and changing calendars, scheduling meetings and managing priorities with care and clarity.

• Support the CEO with various needs such as

• Manage complex, ever-changing executive calendars and priorities

• Draft communications, presentations, and meeting prep materials as needed

• Coordinate logistics for internal and external meetings, including board sessions and offsites

• Handle domestic and international travel arrangements, including last-minute changes

• Help manage communication and follow-up on behalf of the CEO

Who we are looking for:

• Proactive & Resourceful: You see around corners, anticipate needs, and take initiative to solve problems before they escalate

• Highly Organized: You thrive in a fast-moving environment and are obsessive about the details

• Emotionally Intelligent: You build trust easily and navigate sensitive information and relationships with discretion

• Operationally Excellent: You're fluent in modern tools (e.g., Google Workspace, Slack, Zoom) and always looking for ways to work smarter

• Culture Champion: You care about creating a supportive, efficient, and energized workplace

What you will need: 

Must-Have:

• 3+ Years previous experience in an administrative or business related position as well as experience supporting executives, ideally in a startup

• Based in NYC and comfortable working in-office five days a week

• Clear, professional written and verbal communication skills

• Experience in a dynamic fast paced environment - Startup experience preferred 

Nice-to-Have:

• Bachelor's Degree 

• Previous experience working in startup with global footprint and/or with Israeli teams

Vim’s Culture, Compensation ,and Benefits 

Our employees are go-getters and bring “Vim and Vigor” to their everyday work life; they are expected to ask bold questions and work as a team towards the success of the company.  We prioritize employee satisfaction through a comprehensive range of benefits designed to enhance work-life integration and foster a positive culture.

• The target base salary for this role is between $75,000 and $105,000 USD per year (Compensation is influenced by a wide array of factors including but not limited to skill set, and level of experience) 

• Vim offers a comprehensive benefits package including discretionary (unlimited) vacation time off; generous contribution to health care, dental, and vision insurance; and 401K program 

• We embrace the hybrid work model, and we offer the flexibility of working several days from home, ensuring comfort and productivity 

• Our dog-friendly policy recognizes the importance of furry companions in our lives

• Regular happy hours and team events provide opportunities for socializing and team bonding, while office wide lunches encourage camaraderie and collaboration 

• At Vim we also provide unlimited flexible days off, our employees can manage their schedules according to personal needs, promoting overall well-being 

• We embrace a growth mindset, and we encourage continuous learning and development, empowering employees to reach their full potential both personally and professionally

Vim is proud to be an equal-opportunity employer with a high interest in creating a diverse and inclusive work environment. We do not discriminate based on race, color, national origin, ethnicity, religion or religious belief, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender/gender identity, age, military/veteran status, disability, or other legally protected characteristics. 

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