HR Administrative Assistant

📋 Description

• Open, sort, triage and distribute HR mail.
• Prepare outgoing mail such as entity mail and checks.
• Process new-hire on-boarding docs (I-9, W-4, offers).
• Maintain digital employee files with current documents.
• Manage the exit process: final pay, benefits, access termination.
• Data entry, auditing and reporting in Vida HRIS (ADP).
• Coordinate entity filings for the company.
• Assist People Operations teams with administrative tasks.
• Assist with special projects as needed.

🎯 Requirements

• 2+ years HR Assistant/Coordinator experience.
• Hands-on HRIS experience; ADP proficiency a plus.
• Familiar with Google Suite: Gmail, Calendar, Docs, Sheets.
• Operational excellence and customer service mindset.
• Excellent interpersonal and communication skills; detail-oriented.
• Strong business sense, judgment and collaboration.
• Effective project management.
• Thrives in fast-paced, changing environment.
• Analytical skills; quick to learn new systems.