Executive Assistant/Office Manager

About Us:

SummitTX Capital, L.P., is an institutional hedge fund manager founded in 2015. It employs an open architecture, multi-portfolio manager, and multi-strategy equity-oriented business model and manages ~$3 billion for global investors. SummitTX is headquartered in Fort Worth, Texas, and maintains a significant presence in New York. For more information, please visit www.SummitTXCapital.com.

Position Overview:

We are seeking an experienced Executive Assistant with strong administrative capabilities who can also take ownership of managing the New York office. This role is ideal for someone who thrives in a fast-paced environment, is an excellent multi-tasker, and takes pride in creating a well-run, professional, and welcoming workplace. As part of the role you will support executives with scheduling, travel, and expense reporting; manage office resources; plan events; and ensure the office environment is efficient and enjoyable for the team.

 Key Responsibilities:

• Executive Administrative Support
  • Manage complex executive calendars, including scheduling meetings across multiple time zones.
  • Coordinate domestic and international travel, including flights, accommodations, and itineraries.
  • Prepare and submit accurate, timely expense reports for executives.
  • Assist with preparation of presentations, reports, and meeting materials.
  • Manage recurring reporting cycles and deadlines.
  • Anticipate executive needs and proactively solve scheduling/logistical conflicts.
• Office Operations & Facilities
  • Oversee day-to-day office needs and vendor coordination to ensure smooth operations.
  • Order and maintain office supplies, snacks, and other essentials to keep the workplace well stocked.
  • Implement and manage office systems to improve efficiency and organization.
• Event & Culture Coordination
  • Plan and execute company events, team-building activities, and offsites.
  • Support internal communications and help foster a positive office culture.
  • Coordinate logistics for client visits and special meetings.
• Administrative & Financial Support
  • Track office expenses, process invoices, and manage vendor relationships.
  • Support HR and Operations with onboarding logistics for new employees.
  • Ensure compliance with office policies and procedures.

 Qualifications & Requirements:

• Experience as an Executive Assistant or Senior Administrative Professional, ideally with exposure to office management responsibilities.
• High proficiency in managing executive calendars, travel, and expenses.
• Ability to support C-level executives in a high-demand environment.
• Strong judgment, discretion, and ability to manage confidential information.
• Solid attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and/or Google Workspace; familiarity with expense and scheduling tools.
• Ability to anticipate needs, solve problems proactively, and maintain confidentiality.
• Positive, flexible, and professional attitude.

 Compensation:

• Base Salary Range: $90k - $115k, dependent on experience
• Discretionary Bonus: Eligible