Event Coordinator

What We DoWe’re on a mission to empower animal healthcare professionals with opportunities to earn more and achieve greater flexibility in their careers and personal lives.Powered by groundbreaking technology, Roo has built the industry-leading veterinary staffing platform, connecting Veterinarians, Technicians, and Assistants with animal hospitals for relief work and hiring opportunities. Roo empowers the largest network of over 20,000 veterinary professionals to help more than 9,000 animal hospitals provide quality care to more pets.Together, we’ve provided more than 3 million hours of healthcare, helping Veterinarians earn more than $200 million.

We are seeking an ambitious Events Coordinator to join our dynamic marketing team. In this role, you will be responsible for the meticulous planning and execution of various events, including trade shows, conferences, and Mandatory Continuing Education (CE) programs. Your expertise in event coordination will be pivotal in enhancing Roo's presence and impact within the veterinary and tech industries.

• Coordinate logistics for diverse events, ensuring seamless execution and adherence to brand standards.
• Manage on-site logistics, including equipment, catering, and venue bookings.
• Develop event materials such as presentations, signage, and promotional items while upholding brand integrity.
• Maintain and update the event calendar, and assist in ordering marketing materials.
• Provide operational support and travel for large-scale event assistance.
• Keep an organized inventory of event supplies and create detailed expense logs for each event.
• Assist in the planning and execution of Professional Education CE credit programs.
• Leverage digital event tools for virtual event hosting, catering to a tech-savvy audience.

• 2-3 years of experience in event coordination, specifically trade shows and CE event organizing.
• Proficiency in Microsoft Office Suite, particularly Excel, for effective expense tracking.
• Exceptional project management skills with the ability to handle multiple tasks and timelines.
• Excellent communication skills, capable of effective interaction with diverse groups.
• Creative and innovative thinking, with design experience for event materials.
• Willingness to travel, with approximately 20% of working hours dedicated to off-site events.
• Highly organized and detail-oriented, with strong skills in inventory and calendar management.
• Experience in the animal healthcare or tech industry and with CE programs is highly desirable.
• Adaptability to work in a fast-paced environment with multiple stakeholders.
• Demonstrated capability in planning, prioritizing, and executing multiple concurrent activities and projects.
• Team player with a balance of cooperative teamwork and individual initiative.