Bid/Proposal Manager

Why We Have This Role

Qualtrics is seeking a Bid/Proposal Manager who excels in collaborating with Subject Matter Experts and Field Sellers to articulate compelling value propositions. Our ideal candidate possesses 2-3 years of experience in proposal or bid writing, coupled with some direct industry knowledge pertinent technology solutions. This role is suited for individuals with strong proposal/bid management capabilities, adept at authoring and editing both technical and persuasive content, with a demonstrated history of developing successful proposals or coordinating RFP responses.

How You’ll Find Success

Your success in this role will be evident when the sales team consistently demonstrates trust and reliance on your expertise for their proposal needs. You will produce compelling work, exhibit excellent organizational skills, effectively manage multiple tasks, and skillfully manage your time and deal teams. Successful candidates will typically demonstrate:

• The ability to deliver high-quality, reliable, and productive work, consistently seeking opportunities for improvement and applying feedback effectively.
• Proficiency in discerning deep, rich audience value messaging , and capable of balancing departmental projects with multiple concurrent proposals.
• Expertise in adapting proposal and project management methodologies to achieve extraordinary results, even under challenging deadlines. This includes a strict adherence to deadlines and requirements.
• A strong grasp of compliance-focused responses and the capacity to translate complex technical content into clear, concise proposal language. This also involves upholding strict client guidelines for formatting and submission and adherence to legal compliance processes.
• A high standard for executive messaging regarding client current state, Qualtrics solutions, and value propositions , including the ability to identify and integrate relevant evidence.
• An understanding of regional nuances and the capacity to contribute thoughtful insights for process improvement.
• Strong eye for graphic design and visual communications.

How You’ll Grow

• Personal development is very important to the leadership team at Qualtrics.

• Every quarter every member of the Proposal Team is required to spend dedicated time on personal development projects.

• These projects involve pursuing any interests the employee may have.

• Projects often include cross-functional projects and mentorships, pursuing certifications in areas of interest, focusing on building up particular skill sets, or any other sort of passion interests the employee may have.

• We care about the whole person, not just what they can provide the team.

• Caring for the whole person means giving them the space to pursue their interests.

Things You’ll Do

• Lead and/or manage the proposal creation process for responses to RFx’s with strong adherence to compliance.
• Develop and maintain compelling, persuasive RFP content that clearly articulates the value of our Experience Management offerings.
• Leverage prepared templates to create visually appealing proposals that effectively convey Qualtrics’ value proposition and delight customers.
• Rigorously review proposals to ensure a precise, client-ready product, including meticulous proofreading for content, grammar, style, and formatting, as well as organizing and attaching necessary exhibits.
• Consistently implement Qualtrics brand messaging, maintaining tone, style, and theme across all responses.
• Effectively demonstrate and promote the Qualtrics value proposition.
• Engage with Qualtrics’ subject matter experts to inform responses to RFPs and maintain the technical accuracy of content within the knowledge base.
• Directly partner with Sales teams to bridge process knowledge gaps, communicate the value of the Proposals team, and optimize internal workflows.
• Contribute to the creation of micro sites to visually and interactively communicate value.

What We’re Looking For On Your Resume

• We prioritize demonstrated capability and tangible outcomes over traditional qualifications or years of experience. This section is designed to help candidates ascertain if they possess the essential attributes for this role. While you may not meet every listed criterion, we seek the ideal person, not merely a perfect CV.
• 2-3 years of experience in proposal or bid writing or related roles such as technical writing, administrative support for complex projects, or project coordination.
• A proven track record of success in roles demanding meticulous attention to detail and process management.
• Demonstrated ability to enhance efficiency or uphold high standards within fast-paced environments.
• Exceptional command of written and spoken English, coupled with a demonstrated ability to craft clear, concise, and compelling narratives. Experience in distilling complex information into easily digestible content and effective communication with diverse stakeholders is essential.
• Strong analytical and quantitative skills, including the capacity to interpret large, complex data sets.
• Excellent communication and interpersonal skills, vital for effective collaboration across cross-functional teams.
• Demonstrated graphic design skills, with an eye for visual consistency and impact, particularly in supporting proposal creation, executive presentations, or similar business documents.
• Hands-on experience with key software platforms, including:
• • Proposal Management: Responsive (formerly RFPIO)
  • Design & Document Creation: Adobe Photoshop, Adobe Acrobat, Adobe InDesign
  • Productivity Suites: Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides, Gmail), Coda.io
  • Collaboration and Communication: Slack

What You Should Know About This Team

• The Proposals Team at Qualtrics is a cohesive and high-performing group known for its empathy, helpfulness, and knowledge.

• We are deeply committed to supporting each other, just as we are dedicated to supporting Sales.

• Team members often develop enduring friendships and professional relationships.

• We foster an environment that encourages mutual challenge, shared enjoyment, and collective celebration of successes. If you seek a supportive and engaging team, you will find it here.

Our Team’s Favorite Perks and Benefits

• Qualtrics Experience Program - A bonus each year for an experience of your choosing
• Worldwide and diverse community that enjoys helping each other
• At Qualtrics we are constantly working to create an environment where everyone feels safe and comfortable coming to work and can, as a result of our culture, make their best possible contribution to our team

The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week, work where you want, owning the integration of work and life.

Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.

​​​​​​​Applicants in the United States of America have rights under Federal Employment Laws:Family & Medical Leave Act, Equal Opportunity Employment, Employee Polygraph Protection Act

Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your Qualtrics contact/recruiter know.

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