We believe it takes great people to create a great product. That’s why our team lives our company values, and we hire based on them, too. Since 2010, Pipedrive has been on a mission to support sales and marketing teams with easy-to-use, powerful tools that make everyday work faster and easier. Today, our cloud-based software is trusted by over 100,000 companies and used in 179 countries. We have grown from a five-person team to a truly international company of over 850+ people, representing more than 50 nationalities, with ten offices distributed across Europe and the US. In 2020, Pipedrive received a majority investment from Vista Equity Partners, a global investment firm that invests exclusively in enterprise software, data and technology-enabled businesses, making Pipedrive the fifth unicorn from Estonia.

The Executive Assistant provides high-quality administrative and operational support to senior leaders at Pipedrive, ensuring their day-to-day activities run smoothly and efficiently. Reporting to the Senior Executive Assistant, the role contributes to the effective functioning of the Executive Office by managing diaries, coordinating meetings and travel, preparing documentation, and facilitating clear information flow. The position requires sound judgement, excellent organisational skills, and the ability to maintain confidentiality at all times.

The role upholds the standards set by the Senior Executive Assistant and plays a key part in delivering consistent, professional executive support across the organisation.

Your new adventure:

Provide day-to-day administrative support to assigned senior leaders, including diary and inbox management, meeting coordination, and prioritisation of commitments

Manage domestic and international travel arrangements, preparing itineraries, logistics, and supporting documentation as required

Prepare meeting materials, agendas, presentations, and briefing notes, ensuring leaders are fully equipped for internal and external engagements

Build strong working relationships across teams to ensure effective scheduling, decisions, and communication

Follow up on agreed actions, tracking progress and ensuring timely completion

Handle sensitive and confidential information with professionalism and discretion

Support the Senior Executive Assistant in maintaining smooth operations within the Executive Office, including information flow, request triage, and alignment with organisational priorities

Coordinate logistics for key internal events, meetings, and workshops, in collaboration with the Communications & Workplace Operations teams

Support the preparation of board-related materials and documentation where relevant

Contribute to process improvements by adopting consistent tools, templates, and workflows defined by the Senior Executive Assistant

Does this sound like you?

Bachelor’s degree (or equivalent experience) preferred but not essential

Experience supporting C-suite executives in fast-paced, global organisations

Strong understanding of executive support practices, including diary, travel, and stakeholder management

Strong organisational skills with meticulous attention to detail

Great communication and interpersonal skills, with the ability to advise and build relationships at the highest levels

Skilled in communication, document preparation, and maintaining accurate information

Ability to work with multiple stakeholders across time zones in a fast-paced environment

A proactive, solutions-focused mindset, and high adaptability to change

Proficiency in Google Workspace and standard productivity tools

Proven ability to handle highly confidential information with discretion

Experience supporting events or leadership engagements is an advantage

Why Pipedrive?

People-first culture - Be part of a team that values authenticity, champions collaboration, and supports each other—no egos, just teamwork. Work alongside top talent from around the world in an inclusive space where different perspectives fuel our best ideas. Everyone is welcome

Unlock potential – Push boundaries, take ownership, and experiment with the latest technologies as we enhance our AI First Vision. We empower bold ideas that drive real change

We’ve got you – Your well-being matters. Enjoy flexible hours, wellness perks and SWAG. Think performance-based bonuses, 28 paid leave days, well-being days, compassionate leave, and even pawternal leave—because we take care of ourselves and our people

Grow with us – Whether through mentorship, coaching, or internal mobility, we invest in helping you unlock your potential. Open, honest feedback and clear communication are at our core. We grow together through trust and accountability

Packed with purpose – Help 100,000+ small and medium-sized businesses grow and succeed while doing meaningful, customer-driven work

Salary Range (NYC):$95,000 – $115,000 base salary per year.

This range represents the good-faith estimate of the base salary range for this role based in New York City. Actual compensation will be determined based on skills and experience. This role is also eligible for an annual bonus based on company and personal performance.

The employee must be authorized to work in the US without company sponsorship.

The ideal candidate must be able to complete all physical requirements (sitting [80-100%] and lifting [up to 20 lbs]) of the job with or without a reasonable accommodation.

Pipedrive is an equal opportunity employer. We encourage diversity in the workplace regardless of age, gender, race, religion, disability, sexual orientation, gender identity or veteran status.

#LI-Hybrid #LI-LR2

Additional Information

We're looking for a NY-based Executive Assistant to provide high-level support to the CEO and the Office of the CEO, ensure the seamless execution of their daily priorities, internal operations, and external engagements.

If this is something for you, send us your resume (in English) or a link to your LinkedIn profile and please add why we should pay extra attention to your application.

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