Executive Assistant

About Onebrief

Onebrief is collaboration and AI-powered workflow software designed specifically for military staffs. By transforming this work, Onebrief makes the staff as a whole superhuman - meaning faster, smarter, and more efficient.

We take ownership, seek excellence, and play to win with the seriousness and camaraderie of an Olympic team. Onebrief operates as an all-remote company, though many of our employees work alongside our customers at military commands around the world.

Founded in 2019 by a group of experienced planners, today, Onebrief’s team spans veterans from all forces and global organizations, and technologists from leading-edge software companies. We’ve raised $123m+ from top-tier investors, including Battery Ventures, General Catalyst, Insight Partners, and Human Capital, and today, Onebrief is valued at $1.1B. With this continued growth, Onebrief is able to make an impact where it matters most.

About the Role

As an essential member of our internal operations team, you will provide high-level support for a member of our leadership team including inbox and calendar management, successful coordination of meetings, and contract organization. You will serve as liaison between the executive and other departments within the organization.

About You

You're excited by the fast-paced and high energy environment of a quickly growing start up. You like a challenge, and you're confident exercising independent judgment in the resolution of administrative problems. You're able to prioritize and manage multiple projects simultaneously with little to no supervision.

What You’ll Do

• Manage the executive's calendar, collaborating and building strong relationships with internal and external executives and assistants.

• Support inbox management on behalf of executive.

• Coordinate contract processes between executive and external vendors.

• Coordinate travel arrangements and reservations for the executive as needed.

• Independently create well-organized, grammatically correct memos for distribution to members of various departments.

• Maintain highest level of confidentiality.

• Exercise administrative judgment; assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area.

• Perform other duties as assigned.

What We Look For

• Strong organizational skills and a proactive mindset

• Demonstrated interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties.

• Excellent interpersonal, oral, and written communication skills.

• Excellent writing, proofreading, and editing skills.

• Prior experience in a similar role and environment (rapidly-growing startup).

• Strong command of G Suite, Microsoft Office, Slack, and Notion.