No phone calls or emails from recruiters or employment agencies. Do not contact us with unsolicited services or offers. All candidates must apply directly.
Who We Are
Here atMarshall Reddick Real Estatewe are a fast-paced, software-centered, and rapidly changing full-service residential real estate investment firm. We provide multiple services to our clients including real estate brokerage, property management, private lending, and investment funds. We have a team of 150+ members across 9 offices in CA, TX, FL, and TN. Founded in 1979, we are committed to our mission to be the bridge connecting each client to financial independence through education, mentorship, and by providing a trusted system of buying, selling, and managing real estate and mortgages nationwide.
What We Offer:
Location |
Newport Beach, CAAnnual Salary |
$125,000 - $150,000Annual Bonus Potential |
Up to $50,000Real Estate Investing Preferred Incentives
Health Benefits |
Medical, Dental, Vision, LifePTO (Holidays, Vacation, Sick)
401k + Matching
The Opportunity
We’re seeking a detail-oriented and technology first Chief of Staff to support the CEO across all aspects and divisions of the business. This role is both strategic and operational, requiring someone who can think at the executive level while rolling up their sleeves with task-oriented processes. You will be the right-hand to the CEO and a key liaison with internal departments, team members, clients, and vendors.
Daily responsibilities will require taking initiative and strong communication skills to help implement high-level strategic initiatives, logistical support and special projects. We are a software driven company, so bring a passion for using modern tech both 3rd party and in-house software.
Please note:
This isnota remote position.Must be in the office 5 days per week. What You'll Do Executive & Strategic Support-Support CEO to manage strategic initiatives and drive executionAttend, participate in, and lead meetings on behalf of the CEOManage CEO’s calendar, email, travel, meeting agendas and presentationsTake meeting minutes, document action items, and follow up to ensure executionAct as a liaison between the CEO and department headsServe as an operational extension of the CEO, operational staff will report to youManage executive leadership meetings: build agendas, take meetings minutes, and follow up on action itemsProject & Operations Management-Lead cross-functional projects and new business initiativesIdentify and implement operational efficiencies to improve performanceFill in across departments during employee transitions or gapsOversee office renovations, buildouts, and company fleet vehicle purchasesTrack goals and key metrics to ensure alignment with business targetsNegotiate and manage key contracts (leases, software, vendors, etc.)Analyze P&L and balance sheets to identify cost-saving opportunitiesHelp lead, initiate and implement special projects as assigned by the CEOBuild agendas, materials, and follow-ups for weekly staff and board meetingsTeam & Culture Leadership-Plan and execute company, client, and internal staff eventsCultivate and maintain a strong team culture and unityBuild and maintain strong relationships with staff, leadership, and external stakeholdersConduct performance reviews for direct CEO reportsDocument and refine business processes and SOPsAI & Technology Integration-Use AI tools to streamline workflows and enhance decision-makingImprove and provide feedback on internal and third-party software toolsBuild dashboards and manage internal reporting systemsInternal Communications & Stakeholder Management-Collaborate with Mangers/Directors to manage internal communicationsHelp coordinate company-wide announcements, emails, and eventsBuild and maintain relationships with leadership, staff, and external stakeholdersProvide briefing docs, insights, and feedback to improve decision-makingDrive cross-functional initiatives – Lead special projects (M&A integration, product GTM motions, infra-spend reductions) from concept to measurable outcomesAdditional Responsibilities -Travel once per quarter (with at least 1-month advance notice)Be present in the Newport, CA office Monday–Friday by 8:15 AM and be available 7 days per week as needed for CEO callsAggregate and synthesize company reports for leadership reviewServe as Asset Manager for CEO’s rental property portfolioSupport hiring efforts, onboarding, and cross-training of staff as neededAssist with business planning, financial modeling, and presentation development What Qualifies You 6+ years of experience in a high-level executive support, business operations, or Chief of Staff roleStrong understanding of financial reports (P&L, balance sheet, KPIs)Excellent project management and organizational skillsExceptional written, verbal, and interpersonal communicationHighly proficient in Microsoft Excel, Outlook, and AI toolsExperience negotiating contracts and managing vendorsUnderstanding of software development What Sets You Apart Real estate, property management, lending, investment experience is a plusEntrepreneurial, adaptable, resourceful, and always ready to take initiativeTrack record of supporting and assisting in optimizing multi-division businessesCompetitive, results oriented
