Administrative Assistant- Bilingual (English)

Job Summary:

The Administrative Assistant plays a crucial role in providing administrative support to ensure efficient and smooth office operations. This position involves a wide range of responsibilities, including clerical tasks, communication management, and organizational support. The ideal candidate should be detail-oriented, highly organized, and possess excellent communication and interpersonal skills.

Responsibilities:

• Maintain a clean and organized office environment.
• Manage and process client document
• Process the intake of client information into systems
• Process and handle record requests
• Answer and direct phone calls, emails, and inquiries.
• Draft, edit, and proofread correspondence, reports, and documents.
• Ensure timely and accurate dissemination of information.
• Schedule appointments, meetings, and conferences.
• Coordinate travel arrangements and accommodations.
• Manage and update attorney calendars.
• Enter and update information in databases and spreadsheets.
• Maintain accurate and organized filing systems.
• Prepare and manage documentation, reports, and presentations.
• Provide support to other team members as needed.
• Handle confidential information with discretion.
• Performs other related duties, as assigned. 

Qualifications: 

• Bachelor’s degree in related field; additional education or certification is a plus.
• Bilingual: English/Spanish.
• Familiarity with basic office equipment (printers, scanners, etc.).
• 2+ years of professional working experience.
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office/Google Docs and other office productivity tools.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.

We are excited about the possibility of you joining our team! Apply now and take the next step in your career with Aguila International Services!