Administrative Assistant/Receptionist

ABOUT US

There are more than 9 million immunocompromised people in the United States. Almost half a million of those represent a population that are moderately to severely immunocompromised and at highest risk for severe COVID-19, including stem cell and solid organ transplant patients as well as those with hematologic cancers.

At Invivyd, Inc., we take those numbers very seriously and we come to work each day on a mission to deliver protection from serious viral infectious diseases, beginning with SARS-CoV-2.  Invivyd deploys a proprietary integrated technology platform unique in the industry designed to assess, monitor, develop, and adapt to create best in class antibodies. In March 2024, Invivyd received emergency use authorization (EUA) from the U.S. FDA for a monoclonal antibody (mAb) in its pipeline of innovative antibody candidates.

Join an incredible team of innovators, disrupters, predictive modelers, and antibody engineers who embrace a shared sense of ownership, a passion to save lives, think boldly and creatively, take targeted risks, are unafraid of failure, and welcome change as a positive catalyst to new opportunities.

Be part of making a difference. Be part of Invivyd.

Location: New Haven - This position is onsite, five days per week at Invivyd's New Haven, CT headquarters. Relocation will not be offered.

Invivyd is seeking a full-time Administrative Assistant to support our Commercial organization and serve as Receptionist and Office Coordinator for our New Haven headquarters. This role is critical to ensuring smooth day-to-day office operations, delivering exceptional support to our commercial team, and creating a welcoming environment for employees and visitors. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, dynamic startup environment.

Responsibilities: 

Receptionist/Office Coordinator

• Welcome visitors at the office with a high-level of professionalism, and guide them to conference rooms, offer refreshments and overall create a welcoming environment for those joining us in person for interviews, presentations or other meetings
• Coordinate and organize day-to-day management of the office
• Oversee stock of office supplies and ensure that the office is organized at all times
• Coordinate inbound and outbound office mail
• Communicate with building management and support Facilities Manager in managing relationship with office vendors
• Provide backup assistance as needed to the Executive Assistant to C-level executives
• Make sure regular office needs (snacks, office cleaning, office supplies) are functioning as expected and coordinate with facilities manager and vendors to set up services as needed
• Tidy up office space as necessary
• Manage incoming calls, mail, and deliveries
• Maintain a clean, safe, and organized office environment

Commercial Team Administrative Support

• Provide calendar support and scheduling for commercial team leaders
• Coordinate internal and external meetings, including logistics and travel arrangements
• Process invoices, purchase orders, and expense reports related to commercial activities
• Assist with budget tracking and commercial reporting
• Track project deadlines and follow up to ensure timely completion
• Maintain organized records, ensuring compliance with company policies and standards
• Support ad hoc projects and requests as needed

Requirements:

• Bachelors degree
• 2+ years of experience in administrative, office management, or similar role
• Ability to be in-office in New Haven, CT 5 days per week (relocation will not be offered)
• Experience in a startup or high-growth environment strongly preferred
• Strong organizational and multitasking skills with a high level of attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint)
• Familiarity with commercial operations or basic sales processes a plus
• Ability to work independently while also being a strong collaborator
• Professional demeanor and customer service mindset
• Willingness to respond to occasional urgent needs outside of typical office hours
• Positive, can-do attitude and flexibility to adapt as priorities shift

At Invivyd we strive to create a welcoming and inclusive environment. Here all applicants will receive equal consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other applicable legally protected characteristics.

Invivyd is proud to be an equal opportunity employer.

We do not accept unsolicited resumes from agencies.