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Highspot

Executive Group Assistant

Hybrid Operations
Added
1 day ago
Location
Type
Full time
Salary
Not Specified

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Related skills

slack calendar management google workspace expense reporting travel planning

About Highspot

Highspot is a software product development company and a recognized global leader in the sales enablement category, leveraging cutting-edge AI and GenAI technologies at the core of its robust Software-as-a-Service (SaaS) platform. Highspot is revolutionizing how millions of individuals work worldwide. Through its AI-powered platform, Highspot drives enterprise transformation to empower sales teams through intelligent content management, training, contextual guidance, customer engagement, meeting intelligence, and actionable analytics. The Highspot platform delivers advanced features tailored to business needs, in a modern design that sales and marketing executives appreciate and is the #1 rated sales enablement platform on G2 Crowd.

While headquartered in Seattle, Highspot has expanded its footprint across America, Canada, the UK, Germany, Australia, and now India, solidifying its presence in the Asia Pacific markets.

About the Role

The most successful candidate for this role will be an effective communicator, both verbally and with written correspondence, possess the ability to complete complex tasks quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround and take effective action without having to know the total picture. They will proactively anticipate needs, clear obstacles and seek opportunities to take ownership of tasks and projects.

Responsibilities

  • Provide strategic calendar management, travel planning and bookings, time planning, and expense reporting support for executives as needed for the business.
  • Enrich team experience activities by owning the coordination, logistics, and direction for team events, lunches, and proactively drives actions needed to ensure event outcomes
  • Be a key driver in creating and maintaining the culture within the team and ensuring this connects to the broader Highspot culture
  • Participates in discretionary morale budget by spending, tracking and reporting and partnering with Finance, HR and Facilities to own expense management including documentation, expense tracking, and policy compliance. Identifies and resolves expense and supply related issues by communicating with senior leaders and finance as applicable
  • Manage and assist with day to day operations. Being the key point of contact and resource for employee questions, space, hardware & resource allocation, etc.
  • Work strategically with Highspot India leadership team and also collaborate closely with the US Admin team/s
  • Training team members how to do expenses reports, business processes etc.

    • Required Qualifications

  • 5+ years Executive Support, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management supporting senior management
  • Excellent communication and collaboration skills both verbal and written
  • Incredibly detail-oriented with strong problem solving and project management skills
  • Independent Self-starter: can take even the smallest project and run with it to the successful completion
  • You have a working knowledge of contemporary collaboration and productivity tools - Google suite (email, spreadsheet, calendar, powerpoint), Slack or similar tools

    • Additional Information

    #LI-SH1

    Equal Opportunity Statement

    We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of age, ancestry, citizenship, color, ethnicity, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disability status, political affiliation, veteran status, race, religion, or sexual orientation.

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