Executive Assistant

About Handshake

Handshake is building the career network for the AI economy, backed by the largest and most trusted job network on the internet. As the only three-sided job marketplace connecting 18 million knowledge workers, 1,500 educational institutions, and 1 million employers, Handshake powers career discovery, hiring, and upskilling—from first internships to full-time roles, freelance work to gig work, and beyond.

Founded in 2014, we’ve built the most trusted platform for early talent—owning the college-to-career market and powering nearly every career center. Today we’re building on that foundation to help students and early professionals upskill or reskill for the future.

Now’s a great time to join Handshake. Here’s why:

• Category Leader: Over 92% coverage across US universities & 77% of total US university student population.

• Proven Market Demand: Deep employer partnerships across Fortune 500s and the world’s leading AI research labs.

• World-Class Team: Leadership from Scale AI, Open AI, xAI, Notion, Coinbase, and Palantir, just to name a few.

• Capitalized & Scaling: $434M raised with a $175M+ run rate.

About the Role

Handshake is hiring an Executive Assistant to support multiple VP-level leaders and manage a range of responsibilities, including calendar management, scheduling, org-wide communications and initiatives, team morale, and event planning. This position is based in San Francisco, with an expectation of being in the office Mondays, Wednesday and Thursdays.

• Schedule internal and external meetings; follow up with guests to confirm and help compile and prepare meeting materials

• Take meeting notes in staff meetings as needed and follow up on action items

• Complex calendar management and internal and external meeting coordination

• Assist with booking travel, including airline and hotel booking for execs and sometimes team

• Managing expenses for the leaders

• Plan team building events/offsites, and keep a pulse on culture and team morale

• Act as team expert and go-to person for things related to your department and leaders

• Work closely with recruiting team to help with booking interviews between execs, team and candidates

• Keep relevant stakeholders informed and make sure that information is properly filtered throughout the team and company. Identify gaps in communication and identify issues that need to be escalated.

Desired Capabilities

• Stellar verbal and written communication skills

• You have the capacity to be aware of, control, and express your emotions, and to handle interpersonal relationships judiciously and empathetically

• You are organized, bright, helpful and positive

• 3+ years as an Executive Assistant at a high-growth technology company or similarly fast-paced environment, with a commitment to growing in an admin function

• You enjoy taking on new challenges, are driven, can handle stress, and are proactive

• You enjoy solving problems and learning about tech

• You're well versed in all tools of G Suite

• You are team oriented: able to work cross functionally and willing to jump in to help out the other members of the EA team

• Familiarity with distributed office setups and remote employees.

Perks

Handshake delivers benefits that help you feel supported—and thrive at work and in life.

The below benefits are for full-time US employees.

🎯 Ownership: Equity in a fast-growing company

💰 Financial Wellness: 401(k) match, competitive compensation, financial coaching

🍼 Family Support: Paid parental leave, fertility benefits, parental coaching

💝 Wellbeing: Medical, dental, and vision, mental health support, $500 wellness stipend

📚 Growth: $2,000 learning stipend, ongoing development

💻 Remote & Office: Stipends for home office setup, internet, commuting, and free lunch/gym in our SF office

🏝 Time Off: Flexible PTO, 15 holidays + 2 flex days, winter #ShakeBreak where our whole office closes for a week!

🤝 Connection: Team outings & referral bonuses

Explore our mission, values, and comprehensive US benefits at joinhandshake.com/careers.