Workplace Associate

At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $19B of merchandise across 112 countries a year.

The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us.

Be the face of Flexport Vietnam Offices

• Greet guests and employees with a friendly, professional attitude.
• Manage front desk operations, visitor check-ins, and security badge access.
• Handle incoming calls, mail, and deliveries.

Support our growing team

• Coordinate onboarding and offboarding activities (welcome emails, desk setup, badges, etc.).
• Help plan and host office events — company wide celebrations, engagement events, and more!
• Manage office supplies, pantry stock, and vendor orders; keep everything running smoothly.

Help build our new home

• Partner with local teams on the upcoming office move and expansion.
• Support office fit-out, layout setup, furniture installation, and vendor coordination.
• Ensure safety, compliance, and comfort throughout the renovation and move-in process.

Keep the workplace running efficiently

• Be the point of contact for landlords, property management, and service vendors.
• Oversee maintenance, cleaning, and repair schedules to keep the space at its best.
• Support expense tracking, invoice processing, and workplace systems (tickets, reports, etc.).
• Share internal communications and keep our Confluence/Slack updates fresh and accurate.

• Bachelor’s degree preferred.
• Minimum 3 years of relevant experience in workplace operations, administration, or facilities — experience in multinational or fast-paced companies is a strong plus.
• Fluent English/Vietnamese communication skills — written and spoken.
• Strong sense of ownership, attention to detail, and a passion for helping people.Excellent organizational skills with the ability to juggle multiple priorities.
• Positive, can-do attitude — you don’t just solve problems, you prevent them.
• Experience supporting office relocation, renovation, or new site setup is a huge advantage.