Property Compliance & Digital Listings Coordinator

About the Role 

We’re looking for a Property Compliance & Digital Listings Coordinator to manage property permitting and digital listing accuracy across all platforms. This role ensures that every home meets regulatory requirements and performs optimally online, balancing compliance administration with digital marketing precision.

If you love structured workflows, detailed recordkeeping, and data-backed decision-making, this is the perfect opportunity to grow within a fast-paced property management environment.

Key Responsibilities 

Compliance & Permit Management (Primary Focus) 

• Track permit applications, renewals, and expirations across all managed properties.
• Prepare and submit documentation to municipalities and regulatory bodies.
• Maintain organized digital records for all permits, approvals, and correspondence.
• Communicate with local agencies to resolve any pending issues.
• Generate compliance and renewal activity reports for leadership.

Digital Listings & Performance Management:

• Create, update, and audit property listings across multiple digital platforms (Guesty,Airbnb, Vrbo).
• Ensure accuracy, brand consistency, and visual quality in all property listings.
• Monitor performance metrics such as engagement, conversion, and listing views.
• Identify and recommend improvements to boost visibility and performance.
• Maintain a centralized database of listing content and publication schedules.

Administrative & Analytical Support:

• Produce weekly and monthly reports summarizing permit status, compliance rates, and listing performance.
• Maintain detailed logs of submissions, updates, and renewals.
• Support leadership in ensuring operational readiness and compliance transparency.

Mandatory Reporting Requirements: 

You will be responsible for maintaining and submitting:

• On-time submission and renewal metrics.
• Accuracy reports for listings and compliance documentation.
• Listing engagement data (views, conversions, bookings).
• Weekly permit and platform performance summaries.

Required Qualifications 

Core Skills & Experience:

• Excellent organizational and time management abilities.
• 2+ years in administrative, compliance, or operations roles within Vacation Rentals.
• Strong attention to detail and documentation accuracy.
• Clear, professional communication with external stakeholders (e.g., municipalities).
• Self-starter with the ability to manage multiple deadlines simultaneously.

Technical Proficiency:

• Experience using Guesty or similar property management platforms.
• Proficiency in Excel/Google Sheets for tracking and reporting.
• Familiarity with digital listing platforms (Airbnb, Booking.com, Vrbo).

Preferred Qualifications: 

• Prior experience with property permitting or compliance processes.
• Background in short-term rental operations or hospitality.
• Basic understanding of marketing data and listing optimization techniques.

Availability & Flexibility: 

• Standard Monday–Friday schedule.
• Occasional flexibility required for permit submission deadlines or platform updates.
• Ability to communicate effectively with agencies across different time zones when needed.