Executive Assistant (Costa Rica only, Remote)

📋 Description

• Provide administrative support to approximately 8 CE Executive Team members, including scheduling, meeting coordination, and logistics.
• Manage CE-related meetings, internal and external, including room bookings and video conferencing across time zones.
• Coordinate domestic and international travel for CE executives, prepare and submit expense reports, and ensure policy alignment.
• Backup coverage for the CEO's Executive Assistant, including scheduling support and urgent requests during absences or peak periods.
• Support events and team logistics for executive off-sites and leadership meetings, including catering and onsite coordination where required.
• Assist with documentation, data entry, and process improvements to standardize executive support workflows with the Chief of Staff.

🎯 Requirements

• 5+ years of experience in an administrative assistant, executive support, or operations support role.
• Experience supporting multiple leaders in a fast-paced or high-growth environment preferred.
• Post-secondary education in Business Administration or equivalent experience is asset.
• Strong organizational and time-management skills with exceptional attention to detail.
• Comfortable managing multiple priorities and shifting deadlines.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and expense management tools.

🎁 Benefits

• Wellness Programs to support health and wellbeing
• Remote Work Flexibility
• Comprehensive Employee Insurance Coverage: Medical, Dental, Vision, Life Insurance
• Annual Time Off: Time off per applicable laws
• Dynamic Work Culture: Innovative and multicultural environment
• Grow with Us: Continuous development opportunities