Executive Assistant - Brokerage

📋 Description

• Calendar & Scheduling: Own executive calendars end-to-end, coordinating meetings and priorities.
• Meeting Support: Prep materials, capture decisions, track action items.
• Communications: Professional first point of contact for the Head of Brokerage; manage correspondence.
• Executive Materials: Create polished presentations, reports, and documents reflecting the team's brand.
• Vendor & Finance: Manage vendor contracts, invoices, and expense reports; assist budget oversight.
• Confidentiality: Handle sensitive information with discretion and professionalism.

🎯 Requirements

• 3-5 years of experience supporting executive-level leaders
• College degree preferred
• Brokerage experience a plus but not required
• Exceptional organizational skills and ability to juggle multiple priorities
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite, Concur, and SharePoint; quick to pick up new tools

🎁 Benefits

• Performance bonuses
• Stock purchase options
• Medical/Vision/Dental Benefits
• 401k Plan
• 20 Paid Vacation Days + Birthday Day
• 10 Paid Sick Days