Executive Assistant

📋 Description

• Support the VP of Business Systems, VP of Support, and VP of Data across scheduling, logistics, communication, and day-to-day execution so priorities stay on track.
• Manage complex calendars by vetting requests, prioritizing meetings, proactively managing conflicts, recommending tradeoffs, and aligning schedules with GitLab meeting norms to protect time for high-impact work.
• Prepare complete agendas from high-level meeting descriptions and linked materials for internal and external meetings.
• Maintain regular communication cadences with leaders and proactively flag items needing review, decisions, or escalation.
• Track updates from direct reports, functional peers, and cross-functional partners to provide leaders with clear visibility into progress and upcoming deliverables.
• Coordinate travel, including air and ground transportation, hotel bookings, visas, security-related needs, and supporting documentation to ensure plans are accurate and ready when needed.

🎯 Requirements

• Experience supporting senior leaders with complex calendars, travel, expenses, and shifting priorities across multiple workstreams.
• Experience working in a technology environment.
• Ability to anticipate needs, identify risks early, and manage work independently in an all-remote, fast-changing company.
• Experience handling sensitive and confidential information while maintaining accurate schedules, documentation, and administrative workflows.
• Clear written and verbal communication skills in English, with the ability to work effectively with internal and external stakeholders.
• Comfort using tools such as Google Workspace, Slack, Zoom, Navan, Reclaim.ai (not critical), and similar administrative or expense platforms.

🎁 Benefits

• Benefits to support your health, finances, and well-being
• Flexible Paid Time Off
• Team Member Resource Groups
• Equity Compensation & Employee Stock Purchase Plan
• Growth and Development Fund
• Parental Leave