Executive Administrative Assistant

📋 Description

• Provide daily admin support to engineering VPs including calendar, travel, and expenses.
• Prepare agendas, presentations, and materials for engineering leadership meetings; attend virtual meetings to capture notes.
• Coordinate meetings and virtual events across global time zones, ensuring seamless logistics and follow-through.
• Collaborate with other executive assistants and cross-functional teams to support company-wide initiatives and communications.
• Assist with special projects, data analysis, and research related to engineering operations.
• Create purchase orders and manage vendor invoicing for engineering-related services.

🎯 Requirements

• 7+ years of experience as an executive assistant, with a strong track record supporting engineering or technical leadership.
• Experience working apart from leaders; and experience working with US based companies.
• Exceptional organizational skills and the ability to manage multiple priorities in a fast-moving environment.
• Excellent written and verbal communication skills, including professional email and document drafting.
• High level of discretion and confidentiality when handling sensitive information.
• Strong problem-solving skills and a proactive mindset—able to anticipate needs and take initiative.

🎁 Benefits

• Global access to mental health and financial wellness resources.
• Healthcare coverage: medical, dental, and vision.
• Retirement options (401(k)/pension).
• Paid time off for vacation and personal reasons.