Executive Administrative Assistant

📋 Description

• Manage calendars for multiple senior executives across time zones.
• Coordinate domestic and international travel, visas, and arrangements.
• Process expense reports and ensure policy compliance.
• Provide general admin support including documents and deck prep.
• Plan and support team offsites, events, vendor coordination.
• Assist NYC-based events if local.

🎯 Requirements

• Proven experience as executive assistant to multiple C-level executives in fast-paced environments.
• Strong calendar management, travel coordination, and expense reporting experience.
• Proactive problem-solving with good judgment; independent worker.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) for decks and docs.
• Experience with Slack and Notion; cross-functional coordination and project management.
• Based on the East Coast, proximity to NYC preferred.