Office Manager

1. Offices, Assets, and Facilities Management

• Deliver a World-Class Workplace Experience: Ensure a high-quality experience for all employees (office and home-based) and guests.
• Maintenance and Operations: Oversee planned and reactive maintenance of premises, equipment, and contract services (cleaning, security, waste, supplies, etc.). Includes space and planning management, coordinating moves/projects, and managing the landlord relationship.
• General Administration: Handle daily office logistics (meeting room management, inbound communication/mail, stock/supplies management, catering orders, courier bookings, etc.).
• Financial and Vendor Management: Negotiate with suppliers, manage the budget, lead service bid processes, and ensure office invoice payments.
• Asset Management: Collaborate with IT on basic computer asset inventory, and manage the company vehicle fleet (pool cars).
• Events: Organise significant internal events (Offsites, Bootcamps, Summer/Christmas Dinners) and manage guest visits (agendas, catering).

2. Health & Safety (H&S)

• Compliance: Lead the duty of care and H&S programs, ensuring full H&S compliance according to local regulations for both offices and home-based workers, including staff training and landlord compliance checks.

3. IT Support

• Hardware Assistance: Assist with new joiner workstation setups and act as the primary point of contact between staff and IT support. Manage the inventory of IT equipment and supplies.

4. Employee Engagement

• Activity Coordination: Lead the planning of monthly employee engagement activities, large festive events, and collaborate with internal groups (ESG, Women's Network) to support initiatives that foster a positive workplace culture.

5. Travel and Supervision

• Travel: Provide booking support for Senior Management Staff.
• Career Path: Future possibility of supervising assigned smaller offices in the region and other office managers.

What you’ll need

● Demonstrable experience in multi-site/office administration in a corporate environment, including meeting services, events and purchasing, company cars management and other office equipment

● Facilities, health and safety experience. IOSH certification is not required, but desired

● Hospitality experience is a plus

● Excellent interpersonal skills with a proven ability to work collaboratively. Able to find pragmatic solutions and adapt to changing situations

● Strong oral and written English and Italian skills. Fluent in both

● Excellent organisational and time management skills

● Flexibility and embracing more responsibilities to support the company's growth

● A friendly individual able to take initiative

● Good at multitasking with the ability to remain calm and focused under pressure

● Able to work in a fast-paced environment and meet deadlines when needed

● Analytical skills

● A bachelor's in Business Administration, Tourism, and Hospitality management is a plus

Why Ebury?

• Competitive Starting Salary with an annual discretionary bonusthat truly rewards your performance from day one.
• Dedicated Mentorship: Learn directly from experienced managers who are invested in your success.
• Cutting-Edge Technology: Leverage state-of-the-art tailor made tools and systems that enable you to perform at your best.
• Clear, Accelerated Career Progression: Defined pathways to leadership and specialist roles within Ebury.
• Dynamic & Supportive Culture: Work in a collaborative environment where teamwork and personal growth are prioritized.
• Generous Benefits Package: Access competitive benefits tailored to your location, which typically include health care and social benefits.
• CentralOffice: A fantastic location with excellent transport links.

Ready to launch your career with a global FinTech? Click the ‘Apply’ Today and discover your potential at Ebury!

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