Office Coordinator

Ebury is a global fintech firm dedicated to empowering businesses to expand internationally through tailored and forward-thinking financial solutions. Since our founding in 2009, we’ve grown to a diverse team of over 1,700 professionals across 40+ offices and 29+ markets worldwide. Joining Ebury means becoming part of a collaborative and innovative environment where your contributions are valued. You’ll play a key role in shaping the future of cross-border finance, while advancing your own career in a dynamic, high-growth industry.

Office Coordinator

Ebury - Athens - office based

Position

In this role you will provide a focal point for our front-of-house and office operations, ensuring the provision of a world-class office experience for our people and guests. You will deliver outstanding assistance to Ebury employees and visitors daily.

What you'll do

• Office coordination
  • Deliver a first class workplace experience for our employees, both office- and home-based workers, and for guests of our offices
  • Managing the primary inbound communication channels and correspondence including phone calls, mailboxes and physical packages
  • Assist in the planned and ad hoc maintenance and upkeep of the premises and equipment including the required safety checks, liaising with contractors as required
  • Assist in the effective running of facilities contract services including; building maintenance, purchasing, post room, security, cleaning, waste management, stationery, plants, coffee machine, pest control, environmental and building consultancy services
  • General office coordination duties including meeting room management and conference call facilitation, hot desk administration, supplies and stock management of office supplies, business card administration, company merchandise, monthly office social events, courier bookings etc
  • Moves and project coordination
  • Manage the landlord relationship
  • Verify the condition of the office car and, if needed, arrange for it to be taken to the workshop for maintenance or to the cleaning facility for cleaning

• Health & Safety
  • Assist in the duty of care, health and safety programs with comprehensive policies and practices for the office- and home-based workers
  • Assist with all relevant Health & Safety staff training as necessary

• Travel
  • Assist with ad-hoc travel booking requirements for ExCo members where required

What you’ll need

• Demonstrable experience in office administration and/or receptionist in a corporate environment including meeting services, events and purchasing
• Facilities health and safety experience. IOSH certification is not required but desired
• Hospitality experience is a plus
• Excellent interpersonal skills with proven ability to work collaboratively. Able to find pragmatic solutions and adapt to changing situations
• Strong oral and written English skills
• Excellent organisational and time management skills
• Friendly individual able to take initiative
• Good at multitasking with the ability to remain calm and focused under pressure, but good time management setting priorities
• Able to work in a fast paced environment and meet deadlines when needed
• Valid driving license

Why Ebury?

• Competitive Starting Salary with an annual discretionary bonusthat truly rewards your performance from day one.
• Dedicated Mentorship: Learn directly from experienced managers who are invested in your success.
• Cutting-Edge Technology: Leverage state-of-the-art tailor made tools and systems that enable you to perform at your best.
• Clear, Accelerated Career Progression: Defined pathways to leadership and specialist roles within Ebury.
• Dynamic & Supportive Culture: Work in a collaborative environment where teamwork and personal growth are prioritized.
• Generous Benefits Package: Access competitive benefits tailored to your location, which typically include health care and social benefits.
• Central Athens Office: A fantastic location with excellent transport links.

Ready to launch your career with a global FinTech? Click the ‘Apply’ Today and discover your potential at Ebury!

You can also connect with me on LinkedIn - (Helga Barros)

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