Senior Executive Assistant

 

EBANX is the leading payment platform connecting global companies with customers from the fastest-growing digital markets in the world. 

Since the beginning of our journey, we have had one mission: to provide global access for everyone. We believe that transforming challenges into opportunities and making the impossible part of the journey is crucial! That's precisely why we created a payment technology that builds bridges between people and businesses every day in 29 rising markets across the globe. 

We call ourselves ebankers, we are global thinkers, we value diversity, we foster creativity and we work hard to connect businesses and people worldwide through payments. Let's make history together?

The Executive Assistant will provide comprehensive administrative support to senior executives, ensuring efficient management of schedules, communications, and key business activities. This role requires a proactive, highly organized professional with excellent communication skills and fluent English, capable of handling sensitive information with discretion.

The ideal candidate will act as a trusted partner to the leadership team, facilitating decision-making and enabling executives to focus on strategic priorities.

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You will also be responsible for:

• Manage complex calendars, scheduling meetings, and coordinating travel arrangements (domestic and international).

• Prepare, review, and edit correspondence, reports, presentations, and other confidential documents in both English and Portuguese.

• Serve as the primary point of contact between executives, internal teams, and external stakeholders.

• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

• Handle confidential information with the highest level of discretion and professionalism.

• Support budget tracking, expense reports, and vendor management as needed.

• Anticipate the needs of the executives and provide proactive support to streamline daily operations.

• Assist in planning and organizing company events, off-sites, and leadership meetings.

• Ensure alignment of communications and priorities across the executive’s areas of responsibility.

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Main requirements for this position:

• Bachelor’s degree in Business Administration, Executive Secretariat, or a related field.

• Fluency in English (spoken and written) – mandatory.

• Minimum of 3-5 years of experience in an executive assistant or similar role supporting senior leadership.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.

• Excellent organizational and time-management skills, with attention to detail.

• Ability to handle multiple priorities in a fast-paced, dynamic environment.

• Strong interpersonal and communication skills, with the ability to interact effectively with stakeholders at all levels.

• High level of integrity, discretion, and professionalism.

 

• Proactivity & Initiative – anticipates needs and takes action without being prompted.

• Confidentiality & Trustworthiness – handles sensitive information appropriately.

• Attention to Detail – delivers accurate and high-quality work.

• Flexibility & Adaptability – adjusts quickly to changing priorities.

• Strong Communication Skills – clear, concise, and effective interactions in English and Portuguese.

 

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What would be a plus? 

• Experience in a multinational or fast-paced company.

• Knowledge of additional languages (Spanish, French, etc.) is a plus.

• Familiarity with project management tools (e.g., Monday.com, Trello, Asana).

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EBANX offers:

• Spanish, English, and Portuguese classes;
• Meal Allowance;
• Transportation voucher (if needed);
• WAVES - Program of goals and results (variable compensation);
• EBANX Play - Wellness (Gympass, e-Sports, SESC );
• EBANX Education: financial support for undergraduate, graduate, and MBA programs so you can develop important skills for your career;
• EBANX Skills: budget for workshops and courses;
• EBANX Flexible: Birthday Day Off;
• Semi-flexible hours (8 hours a day - Monday to Friday);
• EBANX Family: Daycare assistance, extended leave for caregivers and support program for children and pregnant women;
• EBANX Health: Health and Dental Insurance, with subsidy for dependents and medicine subsidy for ebankers;
• Life Insurance: Life Insurance 100% paid by EBANX;
• Blue Club: Exclusive discount for ebankers in bakeries, restaurants, courses, electronics stores, and more!

Follow us on LinkedIn and check out our Instagram to learn more about the #ebanxlife.