Executive Assistant

Executive Assistant at Dulcedo

Location: Montreal (remote-friendly). Dulcedo Management is the largest multidisciplinary talent management group in Canada with operations in Montreal, Toronto, and remote worldwide.

The Opportunity

We’re looking for an experienced and dynamic Executive Assistant to work with our CEO, Karim Leduc. You will be an extension, a trusted right hand, and the go-to person for organization and process optimization. This role suits someone seeking a challenging management/administration role in a fast-paced, volatile corporate environment, comfortable with technology, and motivated to move things forward. Enjoy the flexibility of a remote-friendly position with additional advantages.

Scope of work

• Calendar and inbox management – Prioritize, plan, and coordinate complex schedules and manage a high volume of emails.
• Executive decision-making support – Act as a trusted partner, provide informed advice, and make executive-level decisions when delegated.
• Representation in meetings – Attend meetings on behalf of the CEO and ensure follow-up on actions.
• Project research and preparation – Conduct research and prepare high-level summaries to support strategic initiatives.
• Travel coordination – Arrange flights, accommodations, and transportation for the CEO and occasionally other executives.
• Administrative excellence – Manage administrative tasks from expense reports to document management.
• Technology and automation – Use AI tools, scheduling software, and automation solutions to optimize processes.
• Bilingual communication – Prepare documents in French and English for clients across North America.
• Presentation support – Assist in preparing presentations and talking points as needed.
• Travel (occasional) – Some travel may be required for meetings, events or conferences.

Your profile

• Experience: 6 to 10 years as an Executive Assistant or Personal Assistant at the senior executive level; corporate experience strongly preferred.
• Languages: Fully bilingual in French and English (spoken and written).
• Technology: Proficient with productivity tools (Google Workspace), AI-enabled scheduling and automation tools, and project management software.
• What kind of person you are: Highly organized with meticulous attention to detail; flexible and adaptable to change; impeccable work ethic; thrives in dynamic, startup-like environments; strong communication and a desire for new challenges.

Perks

• Unlimited Vacation
• Flexible, remote-friendly work environment
• Freestyle Fridays: wrap up at 2:00 PM every Friday
• Comprehensive insurance (dental, vision, medical) after one month
• Room to grow and advance within a growing company with over 15 years of experience

About Dulcedo

Dulcedo Management began as a high-profile modeling agency and has evolved into the largest multidisciplinary talent management group in Canada, with a leading role in North America. Our reach spans entertainment across our offices in Montreal and Toronto, plus remote work worldwide. Our culture emphasizes a welcoming, inclusive environment and a strong workplace value. We are Great Place to Work certified for two consecutive years.

The Opportunity (EN)

We’re looking for an experienced and dynamic Executive Assistant to work alongside our CEO, Karim Leduc, at Dulcedo. You’ll become an extension of him, a trusted right hand, and the go-to person for organization and process optimization. This position is ideal for someone ready for their next big challenge in management and administration within a highly dynamic and exciting work environment. You need to thrive in a fast-paced corporate setting, packed with challenges and complex projects. Plus, if you’re comfortable with technology and driven to make things happen, this is your dream opportunity to work at the heart of our leadership team while enjoying the flexibility of a remote-friendly role and plenty of other perks.

Scope of work (EN)

• Calendar and inbox management
• Executive decision-making support
• Representation in meetings
• Project research and preparation
• Travel coordination
• Administrative excellence
• Technology and automation
• Bilingual communication
• Presentation support
• Travel (occasional)

Your profile (EN)

• Experience: 6 to 10 years as an Executive Assistant or Personal Assistant at the senior executive level; corporate experience strongly preferred over startup experience.
• Languages: Fully bilingual in French and English (spoken and written).
• Technology: Proficient with productivity tools (Google Workspace), AI-powered scheduling and automation tools, and project management software.
• What kind of person you are: Extremely organized, flexible, ethical, startup-friendly, and passionate.

Perks (EN)

• Unlimited Vacation
• Near-total remote work flexibility
• Freestyle Fridays: wrap up at 2 PM every Friday
• Comprehensive insurance after one month
• Growth opportunities within a stable, growing company