Job Responsibilities:

Oversee workspace operations to ensure excellence, efficiency and alignment with business needs;

Ensures that the facility is secured, well-maintained, and clean, according to company standards;

Plan, coordinate, and manage all installations and refurbishments;

Implement and monitor security and emergency procedures as required (in partnership with Security team);

Ensure compliance with health, safety, and environmental regulations;

Lead, develop and support the Facilities team in their daily responsibilities;

Supervise all facilities-related staff, including cleaning personnel, technicians, security, and external contractors;

Manage activities related to office space allocation, parking management, waste disposal, and building security coordination;

Take full responsibility for all Facility and Admin tickets until resolution;

Coordinate arrangements for office visitors, including external business partners and business trip visitors;

Oversee office space management, such as meeting room allocation and office space rearrangement as necessary;

Manage business travel arrangements for team members in Bulgaria;

Handle all correspondence and shipments, both inbound and outbound;

Lead office rightsizing, renting and relocation projects and support workplace initiatives;

Assist with the organization of corporate events, activities, and ad-hoc projects;

Manage insurance and service contracts. Works closely with vendors;

Maintain all related purchase orders, financial, and non-financial records;

Keep strong focus of the function on facility management best practices, with an emphasis on service excellence, continuous improvement, and efficiency;

Conduct analysis, forecasting, and planning for facilities-related needs.

Job Requirements:

Bachelor’s degree or higher, or equivalent substantial experience;

Minimum of 3 years of professional experience in Facility Management within an international or multinational company;

Demonstrated experience managing office spaces of more than 200 seats operating 24/7;

Extensive knowledge of facility management best practices, with an emphasis on service excellence, continuous improvement, and efficiency;

Proven experience in vendor management and engaging with internal stakeholders. Excellent written and verbal communication skills across all levels;

Strong decision-making and problem-solving abilities are essential;

Proficiency in Microsoft Office and Google Services, with the ability to quickly adapt to new platforms and processes;

Exceptional analytical, teamwork, and organizational skills;

Fluent in spoken and written English;

Meticulous attention to detail;

Able to work independently as well as collaboratively, based on needs and priorities;

Understanding of business acumen—comprehension of technical, financial, and organizational structures—is a plus.

Additional Information

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Facility Manager, Bulgaria

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