Join a Team That Builds What Matters
Our client is a fast-growing leader in CNC precision machining, design engineering, and custom fabrication. From one-of-a-kind prototypes to high-volume production, our client works on exciting projects across industries like aerospace, automotive, healthcare, and defense.
If you’re looking to be a versatile part of a team that values craftsmanship, innovation, and on-time delivery, this is the place to grow your skills and make an impact. We are seeking a highly organized and flexible individual to manage both our essential financial records and critical daily office operations.
Responsibilities: Front Office & Customer Service LeadershipReception & Communication: Serve as the professional and welcoming first point of contact for the company. Answer and direct phone calls, manage the general office email, and greet all visitors.Customer/Vendor Support: Manage customer and supplier records, including current contact details. Route calls, inquiries, and customer requests to the appropriate team members quickly and professionally.Office Administration: Order and manage office supplies, handle incoming/outgoing mail and shipments, and coordinate general office organization and maintenance needs.Core Accounting & Financial SupportAccounts Receivable (A/R): Generate and issue customer invoices. Monitor A/R status and follow up on overdue payments professionally to ensure timely cash flow.Accounts Payable (A/P): Process supplier invoices that are approved for payment, ensuring accurate recording and timely processing to avoid late fees.Transaction Recording: Accurately record daily financial transactions (sales, purchases, receipts, and payments) in the accounting software, ensuring proper categorization according to the Chart of Accounts.Bank Reconciliation: Perform regular reconciliation of bank statements with internal accounting records, identifying and resolving any discrepancies.Payroll & Compliance AssistancePayroll Preparation: Collect and prepare data for payroll for management approval; process payroll accurately and on time.Employee Records: Maintain employee earning, deduction, and tax withholding records, and manage Paid Time Off (PTO) requests.Tax Documentation: Assist in gathering data for and filing relevant tax returns (e.g., sales tax, payroll tax).Financial Reporting & Process SupportGeneral Ledger (G/L) Maintenance: Post routine journal entries and ensure the G/L accurately reflects the company's financial transactions.Reporting Assistance: Assist in preparing basic financial statements (Income Statement, Balance Sheet) for management review.Records Management: Organize and maintain all financial and office documentation securely and accessibly for compliance and audits. Qualifications: Proven experience in a combined role: Bookkeeping/Accounting Support and Office Administration/Coordination.Demonstrated proficiency with QuickBooks.Familiarity with or the ability to quickly learn ERP systems.Foundational understanding of GAAP and financial reporting principles.Exceptional attention to detail for both financial record-keeping and customer communications.Adaptable and Proactive: Proven ability to manage multiple priorities, switch between tasks quickly, and take initiative to solve problems.Excellent communication skills (written and verbal) and a professional phone/in-person demeanor. Additional Information Hours:
Monday through Thursday
8 AM to 5 PM
