Cialfo is a leading platform connecting students, higher education institutions, and counselors through technology-driven solutions. Launched in 2017 with a mission to make education accessible to 100 million students, Cialfo provides a range of mobile and web solutions to students, K-12 institutions, and higher education institutions. We’re one of the fastest-growing tech startups in the region, consistently charting new heights!

About This Role

We are seeking a dynamic and detail-oriented

Events Specialist
to join our team based in

New Delhi, India
. The ideal candidate is passionate about event management, thrives in a fast-paced environment, and is eager to work on global events with a focus on execution, coordination, and innovation. This is an opportunity to be part of a vibrant team and contribute to impactful events that enhance our global presence.

What You Will Be Doing

Event Operations & Coordination
- End-to-End Event Management Support:
  Assist in planning and executing global events, including virtual, hybrid, and in-person formats. This includes pre-event logistics, on-site support, and post-event follow-ups.
- Vendor & Venue Coordination:
  Collaborate with vendors, venues, and third-party partners to ensure smooth event execution, including contracts, setup, and troubleshooting.
- Budget Management Support:
  Track event expenses & maintain budgets.
Cross-Functional Collaboration
- Team Collaboration:
  Work closely with design, content, and sales teams to align event logistics.
- Stakeholder Communication:
  Coordinate with internal and external stakeholders to ensure clear communication of event objectives, timelines, and deliverables.
- Lead Management:
  Partner with the sales team for seamless lead handoff post-event, ensuring timely follow-ups and reporting.
Event Marketing & Reporting
- Event Promotion:
  Assist in creating and executing event marketing campaigns, including email invites, social media promotions, and landing pages.
- Post-Event Analysis:
  Gather attendee feedback, compile post-event reports, and share actionable insights to improve future events.

About You

Qualifications
- Bachelor’s Degree in the relevant field.
Experience & Skills
- 2 to 4 years of experience in event coordination or management, preferably in a global or corporate setting.
- The candidate must be willing to travel frequently as part of their responsibilities, including event days, and client meetings.
- Event Tools Expertise:
  Familiarity with tools like airtable, zoom, or other event platforms.
- Marketing Coordination:
  Experience supporting marketing campaigns tied to events, including email automation and CRM tools like HubSpot and Airtable.
- Vendor Management:
  Experience managing external vendors and suppliers, ensuring timely delivery and quality.
- Communication Skills:
  Excellent verbal and written communication skills for liaising with global teams and external stakeholders.
Qualities
- Eager to learn and adapt in a fast-paced environment.
  - Creative thinking & proactive with an understanding to follow process.
- Strong organizational and multitasking skills, with an eye for detail.
- Detail-oriented with a knack for operational efficiency.
- Team player with a proactive approach to problem-solving.
- Tech-savvy and open to exploring new event management tools and technologies.

You Are A Notch Above If You Have

Advanced certifications in event planning or project management.
Experience in the education or SaaS industry.
Experience in organizing events across multiple time zones.

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