Executive Assistant

Executive Assistant

About Chartis

Chartis comprises 1,000 professionals who value working for a purpose-driven organization, people who have committed their careers to helping providers, payers, technology innovators, retail companies, and investors create and embrace solutions that reshape healthcare for the better. We work with over 900 clients annually to help make US healthcare more affordable, accessible, safe, and human.

Through our family of brands—Chartis, Jarrard, Greeley, and HealthScape Advisors—we have created a culture that prioritizes respect for our clients, commitment to each other, and unwavering integrity. From physicians, nurses, healthcare executives, and community health leaders to strategists, digital advisors, transactions experts, and healthcare futurists, we bring a diverse set of perspectives to assess healthcare challenges from every angle.

Believing in what we do helps us attract and retain the best and brightest because the work we do every day makes a meaningful impact. This theme of believing in a better way forward is woven into our brand, Believe in better.

Chartis has offices in Boston, Chicago, New York, San Francisco, Washington D.C., and Nashville. This role will be based part-time in our New York Office.

Role Overview

The Chartis Group is looking for a driven, dynamic, organized and collaborative Executive Assistant to provide remote support to 5-7 senior partners in the firm, with a focus on calendar management, travel planning, and expense report management.

Responsibilities

• Proactively manage assigned partner calendars, including scheduling meetings and identifying and resolving conflicts based on a thorough understanding of partner clients, activities, and priorities

• Plan and manage travel for assigned partners, who typically visit multiple US cities each week

• Prepare and submit monthly expense reports and assist with time reporting as needed

• Act as the New York office lead; Manager office orders, logistics, and spend at minimum two days onsite and as needed for key internal and client meetings

• Manage client contact information as needed in CRM system (SalesForce)

• Create and manage correspondence (e.g., e-mails, holiday cards) as needed

• Type and proofread documents (e.g., engagement letters, reports) upon request

• Occasional support and coordination of office meetings, including catering and conference room reservations

• Practice administrative support including business development, internal meetings, industry events, etc.

• Support other special projects and/or administrative activities in support of firm objectives as assigned

Qualifications and Desired Skills

• At least 3-5 years of experience providing executive-level support in a professional services environment (e.g., consulting, legal, financial services)

• Bachelor’s degree preferred

• Exceptional organizational skills, including ability to multi-task and prioritize competing demands in a fast-paced, dynamic environment

• Excellent verbal and written communication skills

• Outstanding client service orientation – highly responsive and willing to go the extra mile

• Keen attention to detail

• Able to identify and solve problems with little direction proactively and independently

• Sound judgment and a high level of maturity

• Outstanding team player and contributor to a collaborative, energizing, and fun work environment

• Proficient in Microsoft Outlook and Word

• Experience with SalesForce, HubSpot, MS Teams and Zoom preferred

• Experience in event coordination a plus

• Ability to travel ad hoc (~1-2 days per quarter)

Salary range: $85,000-$110,000, inclusive of an annual discretionary bonus. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skills, experience, training, licensure and certifications, practice area, and other business and organizational needs. In addition, Chartis offers several benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits.

At Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives they provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.