Executive Assistant (Part-Time)

🌎 Location: Remote within the US

⬆ Reporting Into: CEO

💰Compensation: $25-$45/hour, depending on location and experience

About Ceros

At Ceros, you’ll help ambitious brands create digital experiences that people actually want to explore. Our platform gives marketers and designers the flexibility to design, build, and publish immersive content. All without code. With Ceros, teams move faster, scale smarter, and deliver work that makes a real impact.

Customers report engagement times that are 80% longer and conversion rates more than 20% higher on Ceros-built experiences. That kind of performance is why leading brands like Workday, Colliers, and McKinsey rely on us. Working here means shaping the future of digital experiences and joining a team that values bold ideas, creativity, and purpose-driven work.

The Role

We’re looking for a sharp, proactive, and highly organized Part-Time Executive Assistant to support our CEO. You’ll play a critical role in managing day-to-day operations and ensuring our CEO’s time is aligned with top priorities. From high-level scheduling and expense management to preparing for board meetings and liaising with executive stakeholders, you’ll handle a wide range of administrative and strategic tasks. While this is a part-time role, we value flexibility, responsiveness, and the ability to step in when urgent or time-sensitive requests arise. This is a high-trust position where discretion, executive presence, and sound judgment are essential.

Key Responsibilities

• Own and strategically manage our CEO’s dynamic calendar, proactively prioritizing meetings, travel, and key commitments in alignment with evolving business needs and goals.
• Act as a trusted liaison between our CEO and both internal and external stakeholders, ensuring timely communication and alignment across all touchpoints.
• Track and manage business expenses, including expense reporting, reconciliation, and reimbursements.
• Handle confidential information with discretion.
• Provide support on executive-level initiatives, including board preparation, company-wide communications, event planning, and projects requiring cross-functional collaboration.
• Coordinate key meetings and ensure the CEO is fully prepped with materials, agendas, and follow-ups.
• Remain flexible and responsible, providing ad-hoc support as needed in a fast-paced environment.

Practical stuff we anticipate you having

• 1-3+ years of experience as an Executive Assistant to an Executive
• Strong executive presence and comfortable interfacing with high-level stakeholders both internally and externally
• Proactive and resourceful, with the ability to anticipate needs and act without waiting for direction
• Ability to work autonomously, prioritize effectively, and juggle multiple projects and overlapping priorities
• Clear, effective, engaging communication style
• Exceptional organizational abilities, problem-solving skills, and attention to detail
• Ability to manage confidential/sensitive information with discretion
• Tech-savvy; ability to learn new platforms (ex., Zoom; Slack; GSuite; Guru)

Key Things to Know

• We want you to start ASAP
• This is a non-exempt part-time position, approximately 25 hours per week
• Ability to work across MST and EST hours
• This is a remote-first role

Benefits

• 📅 Paid sick days
• 💻 Excellent gear (MacBook Air, external monitor, etc.)
• 🏢 Unlimited access to co-working spaces around the globe

Please be aware of fraudulent job offers. Ceros will never request payment, banking details, or sensitive personal information during the hiring process. All official communication will come from a @ceros.com domain or from our Greenhouse email account. If you receive a suspicious message, do not respond and report it to jobscams@ceros.com. This email address is intended solely for reporting suspicious activity. Job applications sent to this address will not be reviewed.

At Ceros, we are deeply committed to the recruitment, retention, and growth of diverse talent; uniting people from unique backgrounds in our shared passion for unlocking creativity through technology.

As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our company.