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Capital

Executive Assistant to the Executive Director/Chief Legal Officer

Hybrid Legal
Added
9 days ago
Location
Type
Full time
Salary
Not Specified

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Related skills

calendar management microsoft office suite document management tools virtual collaboration platforms

We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talented team.

Key Responsibilities:

  • Manage and prioritize the ED’s calendar, ensuring alignment with strategic priorities.
  • Coordinate complex scheduling, travel arrangements, and logistics for meetings, conferences, and events.
  • Prepare briefing materials, agendas, and supporting documentation for internal and external meetings.
  • Track deadlines, action items, and follow-ups, ensuring the ED is well-prepared and responsive.

    • Communication & Stakeholder Management:

  • Act as the primary point of contact between the ED and internal/external stakeholders.
  • Draft, review, and manage correspondence with high attention to detail and professionalism.
  • Handle confidential information with absolute discretion and maintain the highest ethical standards.
  • Coordinate with the Legal Leadership Team and other C-suite offices to facilitate effective communication and alignment.

    • Project & Operations Support:

  • Support strategic initiatives led by the ED, including project tracking and reporting.
  • Assist in the preparation of presentations, reports, and board-level documents.
  • Manage special projects as assigned, ensuring timely delivery and quality outcomes.
  • Maintain and improve systems for efficiency within the function (e.g., document management, workflow processes).

    • Governance & Compliance Support

  • Assist with preparation and coordination of board meetings, committee meetings, and governance matters.
  • Maintain accurate records of documents when required.
  • Partner with legal team members to ensure timely execution of compliance and governance tasks

    • Requirements:

  • Education: Bachelor’s degree preferred (Business Administration, Law, or related field).
  • Experience: 3-5 years of experience as an Executive Assistant, ideally supporting C-suite executives, General Counsel, or senior leaders.
  • Proven track record in managing complex schedules, travel, and senior-level communications.
  • Familiarity with legal, governance, or corporate compliance environments is a strong advantage.
  • Demonstrated ability to work under pressure, handle sensitive matters with confidentiality, and maintain excellent attention to detail.
  • Proactive attitude and ownership over the working tasks.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills, politeness, with the ability to draft and edit documents at executive level.
  • High emotional intelligence, professionalism, and ability to build trusted relationships.
  • Proactive problem-solving approach, with the ability to anticipate needs and manage priorities.
  • Strong proficiency in MS Office Suite, document management tools, and virtual collaboration platforms.

    • Additional Information

    What you will get in return:

    •

    Competitive Salary: We believe great work deserves great pay! Your skills and talents will be rewarded with a salary that makes you feel valued and motivated.

    •

    Work-Life Harmony: Join a company that genuinely cares about you - because your life outside of work matters just as much as your time on the clock. #LI-Hybrid

    •

    Annual Performance Bonus: Your hard work doesn’t go unnoticed! Celebrate your achievements with a well-deserved annual bonus tied to your performance.

    •

    Generous Time Off: Need a breather? Our annual leave policy lets you recharge and enjoy life outside of work without a worry.

    •

    Employee Referral Program: Love working here? Share the love! Bring your talented friends on board and get rewarded for growing our awesome team.

    •

    Comprehensive Health & Pension Benefits: From medical insurance to pension plans, we’ve got your back. Plus, location-specific benefits and perks!

    •

    Workation Wonderland: Live your digital nomad dreams with 30 extra days to work remotely from anywhere in the world (some restrictions apply). Adventure awaits!

    •

    Volunteer Days: Make a difference! Take two additional paid days each year to support causes you care about and give back to the community.

    Be a key player at the forefront of the digital assets movement, propelling your career to new heights!Join a dynamic and rapidly expanding company that values and rewards talent, initiative, and creativity.Work alongside one of the most brilliant teams in the industry.

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