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Capital

Deputy Head of Facilities

Hybrid Operations
Added
6 days ago
Location
Type
Full time
Salary
Not Specified

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Related skills

project management vendor management health & safety contract management facilities management

We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talented team.

Responsibilities:

Facilities & Operations:

  • Oversee, negotiate, and manage contracts and service providers to ensure efficient building operations and high service standards.
  • Liaise with landlords, property management teams, and external vendors to resolve maintenance and operational issues promptly.
  • Manage and support regional Facilities Managers to ensure consistent operational practices, compliance, and quality standards.
  • Ensure full Health & Safety compliance across all offices, implementing proactive measures and corrective actions where needed.
  • Oversee preventive maintenance programs to optimise asset performance and reduce downtime.

    • Facilities & Operations:

  • Maintain and manage service contracts (e.g., cleaning, maintenance, security) ensuring cost-effectiveness and adherence to company policies.
  • Lead global vendor management initiatives, standardising procurement processes and benchmarking supplier performance across regions.
  • Evaluate vendor KPIs regularly and coordinate tendering or re-tendering processes when required.

    • Security:

  • Manage and maintain global access control systems and coordinate with IT and local teams to ensure secure and compliant configurations.
  • Conduct regular security and safety audits, ensuring all locations meet access and emergency protocol standards.
  • Partner with local site leads and building management to sustain a safe and secure working environment.
  • Oversee emergency response procedures, support the development of Business Continuity Plans (BCP), and coordinate drills and incident reviews.

    • Projects:

  • Support international office construction, fit-out, and refurbishment projects from planning to completion.
  • Collaborate with internal stakeholders, design teams, and external contractors to ensure delivery within agreed timelines, budgets, and quality standards.
  • Coordinate with the Head of Facilities and regional teams to implement global facilities initiatives.

    • Budgeting & Documentation:

  • Assist the Head of Facilities with the preparation and management of global budgets.
  • Review and process invoices, ensuring compliance with financial policies and accuracy against approved budgets.
  • Maintain organised documentation of all facilities-related contracts, leases, and projects.
  • Provide regular reports and updates on facilities performance and expenditures.

    • Qualifications & Experience:

  • Management, ideally across multiple international sites.
  • Proven experience managing construction and office fit-out projects globally.
  • Excellent communication and stakeholder management skills.
  • Ability to travel internationally as required.
  • Proven experience (5+ years) in Facilities Management,
  • Operations, or Workplace Services, ideally within a multi-site or international environment.
  • Strong background in vendor and contract management, including negotiation and performance evaluation.
  • Familiarity with Health & Safety regulations, building compliance, and environmental standards.
  • Experience managing office construction, refurbishment, or relocation projects.
  • Excellent organisational and stakeholder management skills, with the ability to communicate effectively across functions and regions.
  • Strong financial acumen and experience working with budgets and procurement processes.

    • Additional Information

    What you will get in return:

    •

    Competitive Salary: We believe great work deserves great pay! Your skills and talents will be rewarded with a salary that makes you feel valued and motivated.

    •

    Work-Life Harmony: Join a company that genuinely cares about you - because your life outside of work matters just as much as your time on the clock. #LI-Hybrid

    •

    Annual Performance Bonus: Your hard work doesn’t go unnoticed! Celebrate your achievements with a well-deserved annual bonus tied to your performance.

    •

    Generous Time Off: Need a breather? Our annual leave policy lets you recharge and enjoy life outside of work without a worry.

    •

    Employee Referral Program: Love working here? Share the love! Bring your talented friends on board and get rewarded for growing our awesome team.

    •

    Comprehensive Health & Pension Benefits: From medical insurance to pension plans, we’ve got your back. Plus, location-specific benefits and perks!

    •

    Workation Wonderland: Live your digital nomad dreams with 30 extra days to work remotely from anywhere in the world (some restrictions apply). Adventure awaits!

    •

    Volunteer Days: Make a difference! Take two additional paid days each year to support causes you care about and give back to the community.

    Be a key player at the forefront of the digital assets movement, propelling your career to new heights!Join a dynamic and rapidly expanding company that values and rewards talent, initiative, and creativity.Work alongside one of the most brilliant teams in the industry.

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