Associate Meeting Planner / Meeting Planner

📋 Description

• Plan and execute advisory boards, investigator meetings, and congress activities.
• Coordinate program logistics: venue, hotel, transport, AV, printing.
• Manage meeting budgets and stay within approved finances.
• Prepare meeting materials, agendas, and attendee communications.
• Travel to support on-site events (≈35% travel, including some international).
• Collaborate with internal teams to ensure seamless execution.

🎯 Requirements

• Bachelor's degree in Business, Hospitality, Communications, or related field.
• 1–2 years in meeting planning or event coordination (pharma/healthcare preferred).
• Strong organizational skills with attention to detail.
• Collaborative team player; able to work independently.
• Excellent written and verbal communication; professional client presence.
• Proficiency in Excel; budget tracking and financial reporting.