Administrative Manager

Financial & Accounting Oversight

• Prepare and review accounting-related reports, including cost allocation, expense tracking, and budget adherence.
• Collaborate with the global finance team to ensure compliance with Spanish accounting standards and internal reporting requirements.
• Support monthly and quarterly financial closings by providing accurate administrative and cost data.
• Identify and implement improvements in financial and administrative processes for greater efficiency and accuracy.

People Operations & Employee Lifecycle

• Coordinate the onboarding and offboarding process for employees in Spain, ensuring a smooth and compliant experience.
• Work closely with HR and payroll partners to manage employment documentation, payroll, benefits enrollment, and statutory reporting.
• Support expatriates and relocated employees, ensuring all relocation-related procedures are handled efficiently and employees remain focused on their work.

Team Leadership

• Lead, motivate, and develop a team of Office Managers and Relocation Managers.
• Set clear objectives, monitor performance, and foster a positive, service-oriented team culture.

Office & Facilities Management

• Oversee day-to-day office operations, ensuring a well-functioning, safe, and productive work environment.
• Manage vendor relationships (office supplies, cleaning, maintenance, etc.) and negotiate service contracts where necessary.
• Coordinate logistics and administrative support for internal and external meetings, visits, and corporate events.

Global Collaboration

• Collaborate with the global Finance and Admin teams on cross-country initiatives such as compensation report consolidation, automation of administrative processes, and best practice sharing.