Executive Assistant

Overview

AlphaSense is a leading AI-powered market intelligence platform that helps professionals stay ahead with fast, reliable insights. We are seeking an organized and proactive Executive Assistant to support our executive team, providing high-level administrative support, coordinating calendars, travel, communications, and key projects.

What you'll do

• Manage complex calendars and scheduling for senior leaders across multiple time zones, ensuring optimal use of time and resources.
• Screen, prioritize, and respond to internal and external emails; draft correspondence and memos as needed.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Prepare meeting materials, take notes, track action items, and follow up on deliverables.
• Coordinate internal and external meetings with teams across the organization; act as a liaison between executives and stakeholders.
• Support special projects, onboarding, events, and occasional board materials as required.
• Ensure confidentiality, discretion, and a high level of professionalism in all interactions.
• Help with light office management and process improvements to enhance efficiency.

What we're looking for

• 3+ years of experience as an Executive Assistant or in a similar role supporting C-suite or senior leaders.
• Outstanding organizational, time-management, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace and Microsoft Office; strong calendar management skills.
• Ability to multitask, prioritize, and maintain confidentiality in a fast-paced environment.
• Bachelor's degree preferred.

Benefits

We offer a competitive compensation package, comprehensive benefits, and opportunities for growth within a fast-paced, collaborative environment.