Administrative / Office Assistant

📋 Description

• Manage vendor, contract, PO and invoice workflows; file contracts.
• Plan/coordinate team meetings and internal events; vendor contracts.
• Provide basic project management for external healthcare events.
• Assist onboarding: workplaces, IT equipment, and processes.
• HR point of contact for Italian Cytokinetics employees; liaise with EU functions.
• Hybrid role: onsite in Milan 3 days/week; general office duties.

🎯 Requirements

• Minimum 4 years in managing business processes in healthcare/pharma.
• Proven track record supporting senior management in startup-like env.
• Solid knowledge of Italian pharmaceutical compliance regulations.
• Advanced proficiency with office software and contracts management systems.
• Excellent Italian and English written and oral communication.
• Strong project management and cross-functional coordination skills.

🎁 Benefits

• Hybrid work with Milan office onsite 3 days/week.
• Opportunity to support a growing Italian team.
• Exposure to a regulated pharmaceutical environment.
• Collaborative, values-driven culture.