Administrative Assistant - Advertising

📋 Description

• Manage and prioritize complex executive calendars across multiple time zones.
• Resolve scheduling conflicts with clarity and sound judgment.
• Prepare agendas and meeting materials; track follow-ups and actions.
• Coordinate end-to-end business travel including flights, hotels, and itineraries.
• Manage travel changes and disruptions calmly and efficiently.
• Support travel documentation needs, including visas and requirements.

🎯 Requirements

• 3+ years supporting senior leaders in fast-paced environments.
• Highly organized; able to prioritize competing demands with detail.
• Clear, professional communication with executives, teams, clients, partners.
• Confident managing complex scheduling across time zones and stakeholders.
• Experience booking detailed travel and adjusting plans quickly.
• Comfortable with expense reporting, invoicing, and basic OPEX tracking.

🎁 Benefits

• Health insurance
• Six months paid parental leave
• 401(k) retirement plan
• Monthly meal allowance
• 23 paid days off
• 13 paid flexible holidays