Administration and Procurement Associate

📋 Description

• Oversee daily admin: office upkeep, supplies, travel logistics, staff support.
• Supervise the office support team with performance feedback.
• Coordinate meetings, retreats, and donor visits; manage scheduling.
• Maintain supplier contacts; manage facility maintenance contracts and SLAs.
• Support purchasing office/field; receive, inspect, distribute goods; document purchases.
• Asset and inventory management; track assets and quarterly verifications.

🎯 Requirements

• Education/Experience in Business Administration, Public Admin, Logistics, Procurement or related field.
• 4-5 years progressive admin/logistics/ops experience (NGO or international org preferred).
• Proven experience in office operations, asset tracking, logistics and supplier management.
• Familiarity with procurement procedures, donor compliance and anti-fraud controls.
• Strong organizational skills, attention to detail, and multitasking ability.
• English and Chichewa language skills; high integrity and professionalism; cross-department collaboration.

🎁 Benefits

• Flexible, high-ownership culture with growth opportunities.
• Candid, analytical, agile and non-hierarchical work environment.
• Equal Opportunity Employer with safeguarding commitments.
• Supportive team culture encouraging flexibility and collaboration.
• Opportunity to contribute to GiveDirectly’s Malawi programs.