People Operations and Recruiting Coordinator (Part-Time, Contract, Remote)

About Activate Global

Activate empowers scientists and engineers to reinvent our world by bringing their research to market. We partner with leading funders and research institutions to offer the Activate Fellowship, providing the funding, community, mentorship, network, and time that scientists need to become entrepreneurs.

The results are game changing: Activate Fellows have launched 197 new companies since 2015. These companies have raised $4B in follow-on funding, created more than 2,800 U.S.-based jobs, and defined several new market categories. Activate supports fellows in Berkeley, CA; Cambridge, MA; New York, NY; Houston, TX; and across the U.S. through Activate Anywhere.

Position Summary

We’re looking for a detail-oriented and proactive People Operations & Recruiting Coordinator to join our People & Culture team on a contract basis. This role is truly split between Recruiting and People Operations

; some weeks will be heavier on hiring activity, while others will focus more on compliance and other operational tasks.

This role is a great fit for someone who is very resourceful, independent and excited to plug into a People & Culture team to support a myriad of responsibilities.

Primary Responsibilities

Recruiting

• Partner with the recruiter to conduct pre-screens, schedule interviews, maintain the hiring pipeline, and ensure every candidate has a positive experience.
• Communicate clearly and promptly with candidates and internal teams about interview logistics and updates.
• Help maintain recruiting documentation and update internal resources like interview guides and candidate FAQs.
• Assist with light sourcing or outreach efforts when needed.

People Operations

• Support administrative processes related to state business registrations, including setting up entities in new states and ensuring ongoing compliance with local requirements.
• Manage incoming state correspondence (e.g., tax notices, annual report reminders, fee due dates), escalating or responding as appropriate.
• Provide compliance support with audits and reporting including EEO-1, CA Pay Data, non-discrimination testing, ACA, and annual 401K audits.
• Assist with workplace insurance and workers’ compensation processes, including audits, and policy renewals.
• Track and support completion of mandatory compliance trainings across the organization

Ad Hoc Projects

• Assist the P&C team in ad-hoc projects and initiatives, as appropriate

Ideal Candidate

• 3+ years of combined experience in People Operations and Recruiting.
• Highly organized, detail-oriented, and comfortable navigating state-specific requirements.
• Flexible: able to shift smoothly between recruiting-heavy weeks and operations-focused weeks.
• Strong multitasker who can juggle priorities, track deadlines, and maintain accurate records.
• Clear, professional communicator with both candidates and internal stakeholders.
• Proactive and resourceful: spots gaps, asks questions, and takes initiative to keep processes running smoothly.

About The Role

This is a remote 1099 contract position offered at a set rate

of $30 per hour. The workload will generally be 5–10 hours per week, depending on team needs. At this time, the role is designed to remain part-time only and is not expected to transition into a full-time opportunity. Engagements can be structured in 3-month increments based on mutual agreement and organizational priorities.