Personal Assistant

At Acquisition.com, we don’t just hire for open roles—we hire for impact. If you’re exceptional at what you do and align with our core values: competitive greatness, sincere candor, and unimpeachable character, we want to know you.

Role

If you thrive on variety, excel in a fast-paced environment, and enjoy being part of a collaborative team that drives success across the organization, this Personal Assistant role may be the perfect fit.

As the Personal Assistant, you will act as a trusted gatekeeper and right hand to the President and Managing Partner of Acquisition.com. Time is their most valuable resource, and your ability to manage personal and professional tasks will allow them to focus fully on leading and scaling the business.

Our President is deeply mission-driven, and the goal of the administrative team is to ensure they can focus on strategy while we handle the rest. Because of your close proximity to the President, values alignment is non-negotiable. It is essential that you embody the principles that guide both the executive and the company:

• Sincere Candor

• Unimpeachable Character

• Competitive Greatness

We consider ourselves the nucleus of the organization, taking immense pride in reflecting the President’s mission and values in every interaction.

In this role, you’ll oversee a wide range of responsibilities — from research, travel coordination, and office management to handling both personal and business tasks with precision and discretion.

Responsibilities

Excellence in Administrative Support

• Manage calendars with precision, ensuring seamless scheduling of meetings, travel, and personal appointments without conflicts.

• Book personal appointments in line with the President’s preferences (subject to change).

• Reconfirm all appointments and restaurant reservations 1–2 days in advance.

• Ensure recurring appointments are scheduled proactively.

• Anticipate the President’s needs by identifying potential conflicts and proactively updating stakeholders.

• Keep Asana up to date with the most current information by EOD, particularly on long-term projects.

• Leverage the administrative team for context and collaboration.

• Prepare and refine reports and documents with meticulous attention to detail.

• Complete patient and vendor forms on behalf of the President.

• Partner with Executive Assistants to maintain office and residence efficiency.

• Attend weekly administrative meetings to ensure alignment and transparency.

• Maintain well-stocked and organized office inventory.

• Take meeting minutes, as needed, if EAs are unavailable.

Transparent and Respectful Communication

• Serve as a trusted liaison between the President and external stakeholders, fostering open, honest dialogue.

• Handle vendor and family/friend inquiries with professionalism, balancing clarity and empathy.

• Provide clear updates on tasks and priorities, ensuring alignment on objectives.

• Communicate updates during weekly administrative meetings.

Seamless Travel & Event Coordination

• Plan and manage family travel arrangements, ensuring flawless logistics.

• Book travel well in advance and reconfirm reservations one week and one day prior to travel.

• Follow established travel SOPs and Asana guidelines.

• Communicate potential issues proactively, offering thoughtful recommendations.

Relations & Discretion in Personal Assistance

• Handle personal matters, errands, and household coordination.

• Serve as the main point of contact for all personal vendors.

• Maintain residence facilities, including seasonal décor and upkeep.

• Oversee dry cleaning, grocery runs, meal prep, light cooking, and kitchen organization.

• Pick up children from school, activities, or sports practices as needed.

• Purchase, wrap, and coordinate delivery of gifts for birthdays, anniversaries, and special occasions.

• Schedule and oversee household services (cleaners, maintenance, deliveries, etc.).

• Maintain household supply inventory and restock as needed.

• Uphold the highest standards of integrity and confidentiality in managing personal requests.

• Protect the President’s privacy while ensuring personal commitments are seamlessly met.

Proactive Time & Task Management

• Prioritize and track tasks to ensure timely execution of deliverables.

• Self-manage due dates in Asana according to the President’s priorities.

• Identify conflicts early and provide solutions to maintain efficiency.

• Continuously seek ways to optimize the President’s time and focus.

Requirements

• 3+ years of experience as a Personal Assistant.

• Proven success with project management and task execution.

• Works well under tight deadlines and pressing situations.

• Ability to adapt in a fast-growing, dynamic environment.

• Strong communication skills, including discretion, confidentiality, adaptability, active listening, precision, and effective nonverbal communication.

• Skilled in writing emails, memos, and reports with clarity and professionalism.

• Consistently maintains a positive attitude and reflects the President’s professional demeanor.

• Ability to anticipate the President’s needs 3–5 steps ahead.

• High level of initiative, problem-solving ability, and attention to detail.

• Exceptional accuracy in managing executive schedules and administrative tasks.

• Lives in Orange County or surrounding area.

• Willing to be on-call and available outside of standard working hours.

Results

• Projects in Asana are transparent, organized, and regularly updated.

• Personal tasks are proactively anticipated and completed without needing requests.

• Residence and offices are consistently well-kept and organized.

• Personal appointments are scheduled with foresight, accounting for distance, drive times, and transitions.

• Stakeholders and colleagues experience transparent, respectful communication in every interaction.

• Personal and professional commitments are handled seamlessly without compromising privacy.

Location:

• Orange County, CA

• Onsite role supporting the President across both office and home-based locations within Irvine and the Laguna/Aliso Viejo area

Compensation:

• $71,250 - $80,750 salary

Benefits:

• Flexible Time off Policy and Company-wide Holidays

• Health Insurance options including Medical, Dental, Vision

• 401k offering for Traditional and Roth accounts with an employer match

• Monthly wellness allowance

• State of the art gym for employee use at HQ

Acquisition.com Core Values

Our core values are the heart and soul of this incredible company. The right person for this role will appreciate each of these values, personally subscribe to them, and understand why each is critical to having a great business.

Competitive Greatness

Be at your best when your best is needed. Enjoyment of a hard challenge. Those who have the drive to constantly improve, the superior intellect and long term commitment to see incremental improvements become compounding returns.

Sincere Candor

Have the self awareness to accurately perceive and communicate hard truths that improve others and self, the courage to do so, and the humility to accept them, even when it hurts. Nothing great can be built without feedback: internally or externally.

Unimpeachable Character

Be the type of person with whom people are always proud to associate, personally and professionally. We look for true alignment of thoughts, words, and actions towards a goal worth pursuing.